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Office Administration Assistant

Employer
Welsh Government
Location
Healthy Workstations Ltd 62-64 Commercial Street, Ystalyfera Swansea Neath Port Talbot SA9 2HS
Salary
£11,212.50 - £14,781 on age and progress (£934.37 - £1231.75 per month)
Closing date
12 Aug 2022

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Job Details

About the apprenticeship

Duties

Supply Chain Champion - working alongside all departments. You will soon become a vital part of our Team, helping to keep everything flowing. While completing your apprenticeship you will be working towards increasing your level of responsibility whilst making a valuable contribution to the progress of the company. As a dynamic team responsive to customers' needs, you will have lots of variety and interaction inside, and outside, the business.
Daily communication by phone and email internally, and externally, during the processing of orders. Monitoring stock - ordering as required. Maintaining & creating digital records / updating price lists. Documenting information on our software system to support other departments and help them to complete their tasks. Checking paperwork for errors before matching up and passing completed notes to our accounts team.
Researching newest products to assist our Assessors with changes in technology. Passing on knowledge to our team and working alongside Marketing to promote new concepts. This knowledge can be used to help customers with queries, troubleshoot smaller problems, and generate customer delight. Building relationships with our Manufacturers for smooth processing of new orders whilst ensuring we get the best delivery & discounted prices. Taking part in supplier demonstrations with our team to learn about the best ergonomic solutions to better understand our product ranges and what they offer to customers.
Data maintenance

Additional information

HWS has a small team, and a family vibe. We have nurtured many young people through their apprenticeships and seen them refine their ambitions and become self-determined through a better understanding of how Administration skills can open up career opportunities.
We are a very supportive team and enjoy having younger people in the organisation as you bring a new dynamic and energy, as well as new ideas.
Our aim is to help you learn from our experience, so you can develop your talents and test your skills. When working in a smaller company you have more opportunity to see how each section of the business comes together.
HWS are a small company of very committed individuals who work together to help people managing health problems to achieve their aims of higher education or to remain in work by providing training, furniture and computer equipment to make life more comfortable, while they work.

Requirements

Skills

Eagerness for work and personal achievement

Questioning nature - a wish to know How & Why makes learning new skills a natural and interesting event.

Ability to empathise and awareness of others.

Kindness.
Able to have fun but doesn't like to leave things unfinished.

Qualifications

Numeracy skills and sound level of written and oral comprehension.

Computer literacy

Exam results are a guide but not always a definitive reflection of ability and will not be the deciding factor in our selection process

Language

Welsh Spoken Skills: No Welsh Written Skills: No

Course details

Training provider:
Gower College Swansea

Qualification:
GCS

About the employer

Healthy Workstations Ltd
62-64
Commercial Street, Ystalyfera
Swansea
Neath Port Talbot
SA9 2HS

Disability confident

Yes, we are part of the Disability Confident Scheme from the UK Department for Work and Pensions.

Please note that all apprenticeships are open to everyone. However, some organisations have worked to achieve Disability Confident accreditation. You should always apply for the apprenticeship you feel best suited to.

Interview arrangements

GCS

Company

Why an apprenticeship?

As an apprentice you will earn while you train. It’s a great career choice whether you are leaving school or college, returning to work after starting a family or looking for a new career. There’s a wide range of jobs on offer.  A job at the Welsh Government is unlike any other in Wales.

At the Welsh Government you’ll be given support and guidance so you can develop your skills in the workplace. You will also need to set aside time to study for your apprenticeship. You’ll be a valued member of the team from day one.

What apprenticeships are available?

We don’t currently have any apprenticeship opportunities open as we have now closed our scheme for 2019. If you’d like to keep updated on the vacancies that we’re advertising, you may want to visit our jobs board:  Welsh Government External Vacancies Board.

If you’d like to receive Job Alert e-mails that let you know when we’re advertising a role that suits your preferences, scroll to the bottom of the jobs board, and you’ll see the ‘Create Job Alert’ link.  Click this, and follow the on-screen instructions to set up your alerts.  You’ll need to log in or create an account as part of this process.

Who can apply?

To be eligible to apply you:

  • will be at least 16 years of age at the time of making your application
  • will not be in full-time education (you can apply while still attending school/college/university but will have finished or intend to finish your studies by the time your apprenticeship starts)
  • will need to meet the Civil Service Nationality requirements to apply.

ALS eligibility

Please note that ALS our training providers have their own eligibility in order to provide the funding required to undertake an apprenticeship. You may not be eligible to apply if:

  • you already hold a qualification at Level 3 or above in ICT, Software, Web and Telecoms or a similar subject
  • you already hold a qualification at Level 3 or above in Business Administration, Customer Service or a similar subject

What are the benefits?  

How much will I be paid?

You will earn £19,240 a year while training. When you pass your apprenticeship you can apply for a permanent job at the Welsh Government. Within 2 years of starting your apprenticeship you could be earning £22,500. 

You will get 31 days holidays as well as 10 public and privilege days. We offer flexible working arrangements to help you get the right work/life balance. You will also be eligible for membership of the Civil Service Pension Scheme

Company info
Website

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