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Finance & Payroll Officer Apprentice

Syston Health Centre, 1330 Melton Road, Syston, LE7 2EQ
£23,949.00 annually
Closing date
31 Oct 2022

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What will the apprentice be doing?

Key Duties:

Accounts Payable:

To handle invoicing transactions through input into the financial ledger to payment, ensuring that invoices are signed off by relevant individual with Delegated Authority before processing.
To process invoices in accordance with Contracts, Service Level Agreements by verifying backing data and monitoring in line with expected levels of activity, advising and escalating to the relevant managers where this is not the case.
To set up invoice payments for approval.

Accounts Receivable:

To ensure that sales invoices are raised in a timely manner in line with contracts and works completed, ensuring that backing information has been produced/updated and sent alongside the invoice.


To handle and resolve financial queries.
To chase up outstanding debtors and creditors.
To complete bank reconciliations.
To carry out regular reviews of balance sheet transactions and ensure that exceptions are escalated for resolution.

Payroll processing:

To support in the move to an internal payroll system.
Processing the monthly payroll to the financial ledger.
To ensure that all managers send in payroll information and changes into the finance team in a timely manner to ensure payroll payments can be made.
To set up payroll payments for approval.
Investigate exceptions and payroll queries, including over and under payments, expense payments etc, and make adjustments as required.
Manage the payment of tax, NI and pension contributions.
Assist in the management of the HMRC account, ensuring outstanding payments are up to date and reconciled .
Assist in the administration of PAYE & pension returns as required.
To ensure everyone has access to relevant payroll systems and reports such as payslips.
To monitor and manage the auto-enrolment process and procedures for pensions.
To complete monthly payroll related balance sheet reconciliations.

Month end processes and reporting:

To review all pay and non-pay areas for completeness at month end, inputting accruals journals where required.
To develop and keep up to date backing files to support with month end tracking and adjustments.

To monitor movements in the trend for different areas of spend and analyse the cause of these changes.
To support and produce budget variance reports across the different areas of the company.
To liaise with budget managers and holders to understand movements within these areas and to find corrective or mitigating actions should these be over budget.
To ensure establishment sheets are up to date and ensure recruitment is in line with budgeted establishment, completing calculations where required to advise on which roles can be recruited to.
To support the Chief Financial Officer and Finance Officer with other monthly reporting requirements, including preparation of information to go to the Board.
To be involved in the departmental forecasting.
To assist in the preparation and production of year end accounts.

VAT return:

This role will support in populating the quarterly VAT return and reviewing transactions as appropriate.


To assist with queries for the external auditors.
To liaise with the external accountants and payroll teams to resolve issues.
To assist with queries from colleagues across the company and externally to the company.
To support in the development of new reports and analysis as required.
To develop and monitor adherence to financial policies and procedures, suggesting changes where necessary to protect the company.
To ensure that monthly shared files are up to date and loaded onto SharePoint.

What training will the apprentice take and what qualification will the apprentice get at the end?

CIMA Level 7

CIMA is split into Certificate, a standalone 'beginner' qualification, and Professional, which is split into three levels: Operational, Management, and Strategic.

The Certificate in Business Accounting (Cert BA) is your starting point if you're new to accountancy. You'll learn the fundamentals of business economics, financial accounting, management accounting, and ethical considerations of commercial activity.

The areas you will cover include:

Fundamentals of Business Economics.
Fundamentals of Management Accounting.
Fundamentals of Financial Accounting.
Fundamentals of Ethics, Corporate Governance and Business Law.

Professional Level - The professional levels are each made up of three Objective Test subjects and one Case Study. You must pass all three Objective Tests before moving onto the Case Study, which tests what you've learned overall in the level.

CIMA Operational teaches you about organisational management, costs and analysis used in production, and financial reporting and taxation.

The areas you will cover include:
Managing Finance in a Digital World.
Management Accounting.
Financial Reporting.
Integrated Case Study.

CIMA Management equips you with the skills to perform advanced management accounting and advanced financial reporting tasks. You'll learn how to manage companies, from internal and external contexts.

The areas you will cover include:
Managing Performance.
Advanced Management Accounting.
Advanced Financial Reporting.
Integrated Case Study.

CIMA Strategic develops your leadership and strategic management abilities, and teaches you about risk management and financial strategy.

The areas you will cover include:
Strategic Management.
Risk Management.
Financial Strategy.
Case Study.

What is the expected career progression after this apprenticeship?

There will be opportunities for this role to grow further within the company, for further work between departments, specialising further and taking on further responsibility.
Support will also be given where appropriate and required to develop and gain access to opportunities across the wider NHS and Health System.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Problem solving skills, Number skills, Analytical skills, Team working, Initiative


GCSE or equivalent math (Grade 9/A*-4/C) Essential
GCSE or equivalent English (Grade 9/A*-4/C) Essential
A Level or equivalent 3 x A-Levels (Grade A-C) Essential
Other AAT Level 4 (Grade Pass) Desired
Other Degree (Grade Pass) Essential

Things to consider

Benefits include Pension - 4% employee & 8% employer OR 6% employee & 12% employer. Holiday - 25 days plus bank holidays. Parking available/ Accessible via public transport: N/A - work from home. Parking available at office bases when used and mileage can be claimed on expenses.
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