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Business Administration Apprentice (Level 3/Advanced)

Employer
Kent Training & Apprenticeships
Location
Rainham, Gillingham
Salary
£10,128.75 per annum – (£183.75 per week)
Closing date
29 Nov 2022

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Specialism
Administration
Sector
Unspecified
Role Type
Apprenticeship, Advanced
Start Date
Immediate
Duration
Undisclosed

 

Employer Description

We are looking for an administration apprentice to join our small, family run business.  We are a fire protection company based in Rainham, Kent.

Travel Information: Parking available behind office

Description of Vacancy

The apprentice will liaise with and report to the Office Manager and the Director.  Responsibilities to include, but are not limited to:

  • Reception Duties – Answering the phone, directing calls and taking messages as appropriate. Welcoming visitors to the office and offering refreshments where appropriate. Keeping reception area tidy and ensuring kitchen area is stocked.
  • Post – Opening all incoming post and distributing as appropriate. Dealing with outgoing post, labelling and taking to Post Office.
  • Filing – responsible for filing all office documentation. Client filing, office admin filing and financial document filing.
  • Scanning – scanning all incoming documents (e.g. dockets, plans) and converting to PDF. Following protocols to get documents to the Operations Administrator for allocating on our bespoke database.
  • Data Entry – updating database with emails / documents where necessary. Full training will be given.
  • Stationery Ordering – weekly check of stationery levels and list anywhere stocks are low. Provide list to Finance Director for ordering.
  • Document Control – Responsible for shredding sensitive documents weekly.
  • Printers – Check printer levels and replenish paper / ink as necessary.

Wage

£10,128.75 per annum – (£183.75 per week)

Hours

Monday – Thursday – 9.30am – 5.30pm

Friday – 8am – 4pm

1 hour lunch break

20% paid time during working hours is given to complete training, referred to as “Off the Job Training”

Skills Required

  • Good IT Skills
  • Good Time Management
  • Communication Skills
  • Attention to Detail
  • Problem Solving
  • Uses Initiative
  • Client-focused service

Personal Qualities

  • Approachable
  • Flexible
  • Excellent Time Keeping
  • Good work ethic
  • Ability to be confidential

Qualifications Required

GCSE A-C/4-9 in English & Maths or equivalent is essential

Training Provided

On the job training with the employer whilst working towards the Apprenticeship Standard – Business administrators have a highly transferable set of knowledge, skills and behaviours that can be applied in all sectors. This includes small and large businesses alike; from the public sector, private sector and charitable sector. The role may involve working independently or as part of a team and will involve developing, implementing, maintaining and improving administrative services. Business administrators develop key skills and behaviours to support their own progression towards management responsibilities.

 

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