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Apprentice Administrative Assistant Gynae

Employer
NHS England Apprenticeships
Location
Nottingham
Salary
Competitive salary
Closing date
9 Dec 2022

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Job Details

Job summary

Gynae is looking for 2 Apprentices to join the busy Admin team. We are always looking to develop our service our patients and our team and these new roles demonstrate our desire to Grow our own.

We are looking for candidates who are wanting to help improve and support patient pathways whilst learning and obtaining a BAL3 qualification.

Our team are friendly and supportive and we are wanting to provide a variety of opportunities to see what Gynae and Admin has to offer.

We welcome informal visits as this helps build understanding of the roles and our team. Please contact Alaya Khan, Admin Manager to arrange a visit.

The post holder will become fully conversant and competent in providing administrative support within the Gynae Admin team.

Training will involve working alongside the Admin team and wider Gynae team within the different areas of the department, working under supervision.

Gynae is across City and QMC campuses with a variety of settings from 2ww pathways, oncology, general, vulval and emergency . Please note, Obstetrics /Maternity services are a separate entity to Gynae.

Main duties of the job

To provide general office and administration support service to the team.

To undertake general office duties, for example, answering the telephone, taking messages, filing, photocopying, handling incoming and outgoing post, typing etc.

To communicate with staff and visitors on a daily basis, providing support where required and working to help resolve any issues.

Assist the Gynae Admin team to arrange and administer meetings / conferences /events, including booking venues, the preparation and distribution of papers.

Under supervision produce accurate letters, minutes, reports and maintain databases etc, as required.

Under supervision develop and maintain administrative support systems, including bring forward files and manual and electronic filing systems, ensuring that systems are effective in their use and are reviewed regularly.

To assist with the ordering of supplies as appropriate.

Assist in the tasks and duties of other staff within the team during periods of staff leave/absence to ensure that an effective quality service is maintained at all times and contributing to the work of the team.

To store confidential information relating to confidential matters and enquiries securely.

To undertake an annual appraisal to identify any necessary personal development required to meet the objectives of the Team, and to further develop the post holders' skills and role.

The post holder will be required to undertake mandatory and role specific training.

About us

The apprentice role is a key role with the Gynae team.

You will be supported to learn on the job, this will include a range of customer service and business admin skills. With the opportunity to work with a large number of multi disciplinary staff, both clinical and non clinical.

Date posted

25 November 2022

Pay scheme

Other

Salary

£181 a session per week

Contract

Apprenticeship

Duration

12 months

Working pattern

Full-time

Reference number

164-4522728

Job locations

Nottingham University Hospitals

Derby Road, Lenton

Nottingham

NG7 2UH

Job description

Job responsibilities

Responsibilities of the Post Holder

To contribute to the administrative work within their team.

To gain an understanding of how the team functions by providing support as required whilst gaining knowledge and experience and by undertaking training in the following:

Undertake BAL3 qualification

Employment responsibilities and Rights

Functional Skills (including Personal Learning and Thinking Skills, English, Maths and ICT at level 2)

Job description

Job responsibilities

Responsibilities of the Post Holder

To contribute to the administrative work within their team.

To gain an understanding of how the team functions by providing support as required whilst gaining knowledge and experience and by undertaking training in the following:

Undertake BAL3 qualification

Employment responsibilities and Rights

Functional Skills (including Personal Learning and Thinking Skills, English, Maths and ICT at level 2)

Person Specification

Education

Essential

  • Functional skills level 1


Desirable

  • English and Maths GCSE Level C or above


Experience

Essential

  • Good communication skills


Desirable

  • Previous experience of working within an administrative setting.

Person Specification

Education

Essential

  • Functional skills level 1


Desirable

  • English and Maths GCSE Level C or above


Experience

Essential

  • Good communication skills


Desirable

  • Previous experience of working within an administrative setting.


Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

Nottingham University Hospitals

Derby Road, Lenton

Nottingham

NG7 2UH

Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

Nottingham University Hospitals

Derby Road, Lenton

Nottingham

NG7 2UH

Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)

Company

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