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Apprentice Administration Assistant

Bishop Auckland College
DL5 6UD, Newton Aycliffe
Closing date
4 Feb 2023

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Engineering & Aerospace
Role Type
Apprenticeship, Advanced
Start Date
18-24 months

Job Details

Purpose / Role

The prime purpose of the role is to ensure office administration tasks are completed efficiently and effectively. The role will support day-to-day business activities such as answering telephones, assisting accountants, bookkeeping, HR as well as front of house duties.

Administration for Facility Management: Ÿ Ensuring facility remains clean and tidy- keeping stock up dates and ordering. Perform routine audits, to ensure appropriate levels of stock Ÿ Administration of overseeing of site maintenance, such as booking in maintenance jobs Ÿ Enforcing of company policies

Front of house/receptionist: Ÿ Answering phones and taking detailed notes Ÿ Welcoming visitors Ÿ Performing inductions

Inputting of data to manage holiday/sickness calendars: Ÿ Reviewing overlaps prior to issues for approval Ÿ Logging and reporting of holidays

Inputting of data to manage timesheets: Ÿ Perform routine audits to ensure timesheets are correctly populated Ÿ Review/check timesheets prior to issue for approval Ÿ Logging and reporting of timesheets to accountant or 3rd party

Administration duties in relation to bookkeeping: Ÿ Receiving / creating invoices, purchase orders, remittances, etc. Ÿ Updating bank transactions weekly Ÿ Log and reconcile credit cards monthly Ÿ Ensure all transactions have appropriate documentation

Administration duties in relation to wages: Ÿ Collate timesheets for issue to accountant Ÿ Planning of exhibitions & events


Bishop Auckland College offers students the opportunity to select from a comprehensive programme of full-time courses in a wide range of disciplines. The College also provides a full range of adult education at its Bishop Auckland campus and many venues in the community.

Our Mission, Vision & Values

Bishop Auckland College offers students the opportunity to select from a comprehensive programme of full-time courses in a wide range of disciplines. The College also provides a full range of adult education at its Bishop Auckland campus and many venues in the community.

Members of staff are highly qualified and experienced, regularly updating their qualifications and industrial experience to ensure the quality and relevance of our programmes.

Mission: The passion that drives us

Get the skills, get the job: High quality vocational learning that creates bright futures for all.

Vision: Shaping the future

The Bishop Auckland College Group will continue to evolve by responding to individual, community and business needs with high quality specialist provision that builds prosperity for all people and catalyses local economic regeneration.

Culture and values

Bishop Auckland College is a great place to study or work and our culture is quite distinctive. The College staff are an exceptionally tight-knit community of people who are absolutely dedicated to our students, our College and our local communities. Most of our staff and students originate from the local area and understand our context – the challenges and the enormous opportunities – very well.

Bishop Auckland College is a unique, diverse and inclusive environment in which everyone is supported to grow, develop and really flourish. We treat each student as an individual because we know that everyone is different. Every individual has their own unique talents, circumstances, challenges and aspirations. Every student brings something special and it is this diversity and richness of ideas that makes college life interesting, fun and vibrant. Our culture is such that all students, staff and visitors feel welcome, safe, respected and valued, and we always stay true to our core values.

We know that positive and productive relationships are the key to unlocking the potential within each and every young person or adult learner, and ensuring that everyone has a bright future. For this reason, our staff are absolutely dedicated to really getting to know our students - what motivates them, their career aspirations and any extra support they might need too. We can do this because our class sizes are smaller than in some colleges and because we have a fantastic team of caring and dedicated staff.

We understand that some of our students face difficult challenges and our approach is clear: where barriers exist, we focus relentlessly on supporting students to climb high and overcome them. For all students, our intent is always the same: from the moment they are welcomed into our College community, we aim to transform the life chances of every student, helping them to progress into fulfilling careers and contribute to the productivity and prosperity of our local economy.

Whilst we are rightly proud of our unique internal culture, Bishop Auckland College is an outward-facing organisation that recognises the critical importance of collaboration in order to lead change and influence local agendas. Through our many partnerships with employers and other stakeholders, we have established our place at the heart of our community and as a key partner in the regeneration of Bishop Auckland and south Durham. We are entrepreneurial, ambitious and we expect excellence – from ourselves and from our students.

These are the values that guide all of our activities:

Caring - We are passionate about people and concerned for the wellbeing of all students and staff

Ambition - We empower students to aim high and achieve their full potential

Respect - Regardless of our differences, everyone is valued and treated with kindness

Equality - We are inclusive and enable all members of our community to thrive

Excellence - We strive for exceptional standards in everything we do

Resilience - When faced with challenges, we work together to adapt and bounce back more determined than before

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