Apprentice Business Administrator, Oncology
- Employer
- NHS England Apprenticeships
- Location
- Cheltenham
- Salary
- Competitive salary
- Closing date
- 30 Jan 2023
View more
- Specialism
- Health & Social Care
- Sector
- Healthcare, Pharmaceuticals & Science
- Role Type
- Apprenticeship
- Start Date
- Ongoing
- Duration
- Permanent
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Job Details
Job summary
As a Business Administration Apprentice, you will play a vital role in supporting the planning and coordination of the OHPCI clinical, ward and on-call rota's for a large team of Consultants, Dr's and Nurse Practitioners within the Gloucestershire Hospitals NHS Foundation Trust.
This exciting role will support the Rota Coordinator in all administration duties, coordination of rota's, actioning of annual leave requests and reporting sickness absences on the relevant Trust databases. You will be a vital member of the team and will be instrumental in ensuring our team of dedicated clinicians are supported in all aspects of their clinical timetabling and setting up of clinics on our Trust patient access system.
This is an exciting opportunity to start your career, learn new skills and build key relationships with multi-disciplinary teams across the Trust.
Main duties of the job
The Business Administration Apprentice post holder will support the Rota Coordinator in her duties, attend regular weekly and monthly meetings, be responsible for a range of tasks and cover for absences.
You must be a hardworking, pro-active, motivated, resilient and focused individual who is extremely well organised with excellent communication and time management skills.
You should also be able to work well under pressure; closely and accurately follow instructions and guidelines, and be able to prioritise your own workload under constantly changing demands.
The ideal candidate will be very confident in the use of IT software systems.
Full training will be given in the use of NHS systems.
About us
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
Our Trust values each and every one of our apprentices and offers continued support and guidance. Many apprentices have successfully completed and remained with our Trust in a variety of areas
Date posted
06 January 2023
Pay scheme
Other
Salary
£10,132 a year per annum
Contract
Apprenticeship
Duration
18 months
Working pattern
Full-time
Reference number
318-23-R10682
Job locations
Cheltenham General
Cheltenham
GL53 7AN
Job description
Job responsibilities
Duties will include:
- Writing of, and day to day management of clinical staffing rotas to include Oncology, Haematology, IP Ward, -On-call Consultant & Radiotherapy On-Call Consultant Cover.
- Assist in the planning, negotiation and organisation to provide adequate staffing cover, including any staff with external contractual commitments
- To provide cover in the Rota Coordinators absence
- Keep all colleagues updated as to any last-minute changes to the rota.
- Act as point of contact for the doctors for any leave or rota issues. Manage challenging situations, remaining professional at all times.
- Deal with complex and sensitive information, communicating to colleagues as and when required.
- Identify any rota related issues, finding solutions to maintain service delivery.
- Time management, prioritising but changing to adapt to organisational needs.
- Undertake word processing, data input into Excel and develop/maintain accurate spreadsheets.
Please see the attached Job Description and Person Specification for full details.
Job description
Job responsibilities
Duties will include:
- Writing of, and day to day management of clinical staffing rotas to include Oncology, Haematology, IP Ward, -On-call Consultant & Radiotherapy On-Call Consultant Cover.
- Assist in the planning, negotiation and organisation to provide adequate staffing cover, including any staff with external contractual commitments
- To provide cover in the Rota Coordinators absence
- Keep all colleagues updated as to any last-minute changes to the rota.
- Act as point of contact for the doctors for any leave or rota issues. Manage challenging situations, remaining professional at all times.
- Deal with complex and sensitive information, communicating to colleagues as and when required.
- Identify any rota related issues, finding solutions to maintain service delivery.
- Time management, prioritising but changing to adapt to organisational needs.
- Undertake word processing, data input into Excel and develop/maintain accurate spreadsheets.
Please see the attached Job Description and Person Specification for full details.
Person Specification
Qualifications
Essential
Experience
Desirable
Knowledge/ Skills
Essential
Person Specification
Qualifications
Essential
Experience
Desirable
Knowledge/ Skills
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Employer details
Employer name
Gloucestershire Hospitals NHS Foundation Trust
Address
Cheltenham General
Cheltenham
GL53 7AN
Employer's website
https://www.gloshospitals.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Gloucestershire Hospitals NHS Foundation Trust
Address
Cheltenham General
Cheltenham
GL53 7AN
Employer's website
https://www.gloshospitals.nhs.uk/ (Opens in a new tab)
As a Business Administration Apprentice, you will play a vital role in supporting the planning and coordination of the OHPCI clinical, ward and on-call rota's for a large team of Consultants, Dr's and Nurse Practitioners within the Gloucestershire Hospitals NHS Foundation Trust.
This exciting role will support the Rota Coordinator in all administration duties, coordination of rota's, actioning of annual leave requests and reporting sickness absences on the relevant Trust databases. You will be a vital member of the team and will be instrumental in ensuring our team of dedicated clinicians are supported in all aspects of their clinical timetabling and setting up of clinics on our Trust patient access system.
This is an exciting opportunity to start your career, learn new skills and build key relationships with multi-disciplinary teams across the Trust.
Main duties of the job
The Business Administration Apprentice post holder will support the Rota Coordinator in her duties, attend regular weekly and monthly meetings, be responsible for a range of tasks and cover for absences.
You must be a hardworking, pro-active, motivated, resilient and focused individual who is extremely well organised with excellent communication and time management skills.
You should also be able to work well under pressure; closely and accurately follow instructions and guidelines, and be able to prioritise your own workload under constantly changing demands.
The ideal candidate will be very confident in the use of IT software systems.
Full training will be given in the use of NHS systems.
About us
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
Our Trust values each and every one of our apprentices and offers continued support and guidance. Many apprentices have successfully completed and remained with our Trust in a variety of areas
Date posted
06 January 2023
Pay scheme
Other
Salary
£10,132 a year per annum
Contract
Apprenticeship
Duration
18 months
Working pattern
Full-time
Reference number
318-23-R10682
Job locations
Cheltenham General
Cheltenham
GL53 7AN
Job description
Job responsibilities
Duties will include:
- Writing of, and day to day management of clinical staffing rotas to include Oncology, Haematology, IP Ward, -On-call Consultant & Radiotherapy On-Call Consultant Cover.
- Assist in the planning, negotiation and organisation to provide adequate staffing cover, including any staff with external contractual commitments
- To provide cover in the Rota Coordinators absence
- Keep all colleagues updated as to any last-minute changes to the rota.
- Act as point of contact for the doctors for any leave or rota issues. Manage challenging situations, remaining professional at all times.
- Deal with complex and sensitive information, communicating to colleagues as and when required.
- Identify any rota related issues, finding solutions to maintain service delivery.
- Time management, prioritising but changing to adapt to organisational needs.
- Undertake word processing, data input into Excel and develop/maintain accurate spreadsheets.
Please see the attached Job Description and Person Specification for full details.
Job description
Job responsibilities
Duties will include:
- Writing of, and day to day management of clinical staffing rotas to include Oncology, Haematology, IP Ward, -On-call Consultant & Radiotherapy On-Call Consultant Cover.
- Assist in the planning, negotiation and organisation to provide adequate staffing cover, including any staff with external contractual commitments
- To provide cover in the Rota Coordinators absence
- Keep all colleagues updated as to any last-minute changes to the rota.
- Act as point of contact for the doctors for any leave or rota issues. Manage challenging situations, remaining professional at all times.
- Deal with complex and sensitive information, communicating to colleagues as and when required.
- Identify any rota related issues, finding solutions to maintain service delivery.
- Time management, prioritising but changing to adapt to organisational needs.
- Undertake word processing, data input into Excel and develop/maintain accurate spreadsheets.
Please see the attached Job Description and Person Specification for full details.
Person Specification
Qualifications
Essential
- English GCSE Grade C (4) or equivalent (e.g. Functional Skills Level 2 Literacy)
- Mathematics GCSE Grade C (4) or equivalent (e.g. Functional Skills Level 2 Numeracy)
Experience
Desirable
- Experience in an office or customer facing role
Knowledge/ Skills
Essential
- Good communication skills both written and verbal
- Ability to work under instruction, quickly and accurately
- Ability to prioritise and deal with queries simultaneously
- Professional telephone manner
Person Specification
Qualifications
Essential
- English GCSE Grade C (4) or equivalent (e.g. Functional Skills Level 2 Literacy)
- Mathematics GCSE Grade C (4) or equivalent (e.g. Functional Skills Level 2 Numeracy)
Experience
Desirable
- Experience in an office or customer facing role
Knowledge/ Skills
Essential
- Good communication skills both written and verbal
- Ability to work under instruction, quickly and accurately
- Ability to prioritise and deal with queries simultaneously
- Professional telephone manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Employer details
Employer name
Gloucestershire Hospitals NHS Foundation Trust
Address
Cheltenham General
Cheltenham
GL53 7AN
Employer's website
https://www.gloshospitals.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Gloucestershire Hospitals NHS Foundation Trust
Address
Cheltenham General
Cheltenham
GL53 7AN
Employer's website
https://www.gloshospitals.nhs.uk/ (Opens in a new tab)
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