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Digital File Management Apprentice

QA Apprenticeships
IV30 1RH, Elgin
£18,018 per annum.
Closing date
30 Mar 2023

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Technology, Telecommunications
Role Type
Apprenticeship, Advanced
Start Date
12-18 months

Job Details

Who you’ll be working for: 
Harper Macleod has been named Law Firm of the Year eight times and was ranked in The Times Scotland Best Law Firms 2022. They are consistently delivering excellent results. Harper Macleod have previously won the Promoting Diversity - Large Employer of the Year Award at the Scottish Apprenticeship Awards too.

What’s in it for you:
The firm are currently seeking a Digital File Management Apprentice within their Elgin office. 
This is a fantastic opportunity to develop within a business that is proud to have supported over 60 apprentices through their qualification in partnership with QA!

What you will be doing: 

  • Working with Lawsoft to search and maintain client details
  • Using Worksite to create new files, entering  information accurately and effectively, filing daily correspondence
  • Responsible for incoming and outgoing mail and DX
  • Printing
  • Scanning
  • Copying
  • Terminating Files
  • Reception duties, answering telephones, transferring calls
  • Welcome clients into the office and let solicitors know their clients have arrived
  • Ensure that meeting rooms are booked and fully equipped for catering purposes
  • Filing away Title Deeds, Wills, POA’s, Executory Papers
  • Assisting Team Assistants where possible with general administration

What we are looking for:
You will need the following skills: 

  • Excellent IT skills
  • Excellent organisational skills
  • Excellent communication skills, verbal and in writing
  • Ability to prioritise and work to deadlines under pressure, often with short notice
  • Ability to use initiative and to work both independently and as part of a team
  • Attention to detail and accuracy when working with data or creating content

£18,018 per annum.

Working week:
Monday - Friday, 
9am – 5pm,
35hrs per week.

Future prospects: 
Should you perform well in this role there will be an opportunity for you to remain at the firm in a permanent position. 
Harper Macleod have a track record of developing their staff and unlocking their potential. 
Your salary will be reviewed on completion of your qualification.

Important Information:
“QA’s apprenticeship programmes may be funded in part by the European Union through the European Social Fund, which supports the development of employment opportunities and a skilled workforce.” 
For more information about QA Apprenticeships, please visit our website.

Note: This advert may close early if a suitable candidate is found before the advertised close date is reached.


QA Apprenticeships is the first Ofsted 'Outstanding' rated IT apprenticeships provider, as well as 3-time consecutive winner of Apprenticeship Programme of the Year (2012, 2013 and 2014). According to Ofsted, we deliver "world-class" apprenticeship programmes with "exceptionally well qualified" staff. Most of our apprentices "deliver a high standard of work for their employers and exceed expectations, often finding better ways of working and reducing costs".

Why choose QA Apprenticeships?

  • The first IT apprenticeships business rated Ofsted Outstanding
  • 100% of QA apprentices have jobs from day one of their 12–14 month apprenticeship programmes
  • 94% of QA apprentices secure permanent employment after completing; this is 20% higher than the national average (National Apprenticeship Service 2012)
  • We have won the coveted Apprenticeship Programme of the Year award for three consecutive years at The Learning Awards 2012, 2013 & 2014
  • Leading apprenticeship partner for Microsoft, Oracle, HPE, Cisco and Association of Project Management


Find Us
Rath House 55-65 Uxbridge Road

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