Administration Assistant

Job summary

The Administrative Assistant will be required to provide support primarily to the Trust Office Manager and other Executive PA's. The post holder will also be required to provide support on an ad hoc basis to the other members of the Executive Team. S/he will be required to undertake a full range of duties and responsibilities associated with the post, maintaining confidentiality at all times. A flexible approach to this post is required, as the duties will be varied.

The post holder will be based in a shared office in the Chief Executive's Office at the Liverpool Women's Hospital and will be expected to work as part of a team.

Main duties of the job

To provide a range of administrative support functions to the Trust Office Manager and Executive Directors' PA's

To assist the Trust Office Manager with gathering information for the Chairman and Chief Executive.

To maintain the central filing system for the Executive team and retrieve documents as required.

To assist the Trust Office with organising and co-ordination of meetings/events, as required.

To photocopy, collate and assist in the distribution of Trust Office materials, as and when required.

To maintain the stationery levels within the office.

To process orders for goods/ services via the Trust's Meditech Purchasing system, as required for authorisation by the relevant budget holder.

To undertake general typing duties as required, ensuring that all documents are produced in accordance with the Trust's corporate style.

To undertake any other routine or ad hoc duties, as required by the Trust Office Manager and other members of the Executive Team.

To maintain complete confidentiality at all times.

To undertake all mandatory training, as required and comply with all Trust policies and procedures.

About us

Liverpool Women's NHS Foundation Trust delivers the highest standards of care for women, babies and families. Each year we deliver over 7,500 babies, carry out over 49,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly & preterm newborns, perform around 1,000 IVF cycles and have over 4,000 genetic appointments taking place. We believe that this along with a strong dedication to research & innovation makes us the specialist health provider of choice in Europe for women, babies and families.

We have some of the leading experts in their field, which has been showcased on national TV and news, making our teams famous across the world for professionalism, skill & compassion.

The Trust is constantly innovating and evolving it's services to provide the most cutting edge and modern care possible. As well as developing services on our current site we have long-term aspirations for the future. We have recently launched a number of new strategies which provide a detailed long-term plan for our services.

Check out why Liverpool Women's NHS Foundation Trust is a great place to work using the links below:

Video: https://vimeo.com/556197652

Online brochure: https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-pack-great-place-to-work-16pp-v4-final.pdf

Date posted

14 March 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£20,270 to £21,318 a year £15,988 per annum pro rata (Annex 21)

Contract

Apprenticeship

Duration

12 months

Working pattern

Flexible working

Reference number

159-LWH-73-23

Job locations

Liverpool Women's Hospital

Crown Street

Liverpool

L8 7SS