The role will be varied and will involve exposure to a combination of duties required in payroll and pension administration. Along with the Payroll Administrator, this role will be the point of contact for the Payroll Outsource provider, collating necessary information for passing onto the provider to enable them to process the payroll, speaking to colleagues and answering queries, as well as assisting the Finance team with payroll reconciliations.
The post holder will work alongside the Payroll Administrator in ensuring that information received is accurate and has followed the appropriate authorisation for payroll payments, prior to providing the information to the Outsource Provider. The post holder will ensure such information provided is accurate, complete and reasonable.
The post holder must be able to work under pressure and have a flexible approach to workload due to the seasonality and significant increase in employees during flu season.
Due to the nature of the role, handling sensitive, personal, payroll information, the post holder needs to be very discrete and work with the highest level of confidentiality as well as ensuring compliance within the General Data Protection Regulations at all times.
The role involves significant levels of liaison with the Outsource Provider, employees, managers and directors across all aspects of the business.
Main duties of the job
The apprentice will be trained and supported to be able to carry out the following tasks in the duration of the apprenticeship contract.
o Assist the Payroll Administrator in the preparation and processing of monthly payroll for over 1000 employees
Collate all necessary information requested by the Outsource Provider in a timely manner, ensuring accuracy and relevance
Check how many hours employees have worked to correctly identify overtime claims, applying challenge where appropriate
Manually calculate sickness payments and advise the Outsource Provider accordingly of employees eligibility for full, half and SSP. Send letters to employees when full pay has ended.
o Check payslips received from Outsource Provider agree to adjustments for Change in Circumstances, Uplifts, Starters and Leavers forms received from HR. As well as any changes in tax codes, salary sacrifice schemes and pension opt in/out forms received. Highlight any errors to Outsource Provider for reprocessing.
o Alongside the Payroll Administrator answer staff queries about timesheets or pay slips.
o Liaise with HR department where appropriate.
o Adhere to payroll policies and procedures and comply with relevant law
o Honour confidentiality of colleagues' pay records.
IntraHealth is one of the UKs leading provider of NHS Primary and Community Care services. We serve a range of patients across our three divisions of Primary Care (general practice), Pharmacy and Clinical Services which includes anticoagulation monitoring, patient medication reviews and childhood immunisation programmes.
We also provide management and clinical support to other GP practices and NHS bodies. We are a well-established organisation having provided NHS services since the company was founded in 1999. Our team is made up of GPs, Advanced Nurse Practitioners (ANPs), Nurses, Pharmacists, Pharmacy Technicians, Health Care Assistants (HCAs) and local administration teams supported by a centralised back office function; providing finance, HR, administration and data analysis support.
We operate NHS services across the North East, North West and Yorkshire.
23 May 2023
£10,324 a year
Full-time, Flexible working
First Floor, William Brown Centre