Apprentice Medical Staffing Coordinator

Royal Free London NHS Foundation Trust
£345.50 - £410.28 per week
09 Mar 2017
22 Mar 2017
Role Type
Start Date
The Haematology and Oncology directorate is looking for a dynamic and enthusiastic Medical staffing Co-ordinator Apprentice to join their directorate management team based at the Royal Free Hospital site in Hampstead.

  • Co-ordinate junior doctor rotas across the Haematology and Oncology Directorate, supporting the clinical lead and consultant lead to ensure adequate, safe junior doctor cover withing the directorate.
  • Follow necessary divisional and Trust approval process for using bank and agency locums to cover rota gaps on junior doctor rota.
  • Administration for junior doctor recruitment, including taking replacement posts through Divisional vacancy approval process and ensuring necessary paperwork is completed for Divisional vacancy control. This also includes arranging and administration of junior doctor interviews and setting up successful candidates with access and training to Trust IT systems.
  • Coordination of Royal Free Hospital (RFH) site junior doctor local inductions with the RFH consultant post-graduate leads within Haematology and Oncology service lines, assisting the consultants to establish the local induction timetable in advance of each new rotation of junior doctors, as well as attending the local junior doctor induction to share information about role and how to contact.
  • Establishing early contact with new junior doctor starters to welcome them to the team and advising them of necessary log ins, passwords and key dates and contacts in the department, as well as coordinating any necessary training on Trust systems.
  • Act as a point of contact for queries for new medical starters into the directorate, signposting and facilitating the new starters getting in contact with the correct department to resolve their queries or issues, as well as timely follow up with the new starter/relevant team that these have been resolved.
  • Administration for junior doctor leavers, completing necessary paperwork and enacting necessary process to remove the employee from access to Trust records and from payroll.
  • Arranging interview panels for Consultant interviews within the directorate.
  • General administration of management meetings within the directorate, arranging meetings and writing up outcomes when requested by directorate senior management team.
  • Introduce and implement change where necessary to improve process or procedures responsible for, working in conjunction with line manager..
Requirements and prospects Desired skills
  • Excellent written and verbal communication skills
  • Excellent organisational skills with meticulous attention to detail.
  • Excellent interpersonal skills, rapidly establishing good working relationships with clinical and operational colleagues.
  • Ability to confidently interact and share knowledge with staff at all levels
  • Proof of continuous learning and development
  • Understanding patient confidentiality
  • Ability to use databases
  • Ability to work autonomously and determine own priorities based on service need.
  • Ability to use own iniative to solve complex problems.

Personal qualities
  • Ability to maintain excellent communication channels and good customer services
  • Maintain a high level of professionalism.
  • Ability to work under pressure and use own initiative to prioritise tasks
  • Good interpersonal skills having a friendly and approachable manner
  • Comfortable working flexibly and responsibly, changing priorities based on service demand.
Qualifications required
  • English and Maths at GCSE level A_C or equivalent
Future prospects Possibility of securing a permanent position after successful completion of Apprenticeship.

Things to consider Although based at the Royal Free Hospital in Hampstead, the post holder will remotely support the SpR junior doctor rota at Barnet Hospital for Haematology and Oncology and support Barnet Hospital Haematology and Oncology Service Manager/Operations Manager with administration process of junior doctor/consultant recruitment into these specialities on this site, including remotely setting up interview panels and booking training for new starters when required. This may require the post holder to attend occasional meetings with the clinical teams based at Barnet and Chase Farm to facilitate this.

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