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Graduate Human Resources Administrator

Graduate Planet
2200.00 - 23500.00 GBP Annual + Plus 24 days hols & full benefits
Closing date
29 Dec 2023

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Human Resources
Role Type
Graduate, Other work and training
Start Date

Our client is a great company to work for offering excellent career progression and job satisfaction. They are currently looking for a Graduate Human Resources Administrator to be based at their Sevenoaks office in Kent to provide administrative support to the HR team and service all areas of the business.

This offers an excellent opportunity to develop a successful HR career within an expanding global company. As the HR Administrator you will be able to start your career in Human Resources, to work as part of an effective HR team and to assist in providing a comprehensive, professional service to managers and employees within FTI and associated companies.

You will have the opportunity to be involved in all aspects of HR including recruitment from placing internal and external advertisements, liaising with recruitment agencies and arranging interviews, carrying out pre-employment checks, to liaising with internal and external candidates.

You will manage the new starter process from offer stage through to induction and set up, maintain and update new and existing employee details using Cascade (the HR system).

You will handle maternity, paternity and parental leave procedures and queries and administer other HR processes such as training, performance management, compensation and benefits, and leavers.

You will assess incoming issues and their priorities and anticipate information or actions required in order to ensure the other members of the HR team are kept up to date on all relevant issues and that the efficiency of the HR department is maintained.

In addition to your HR responsibilities, you will be involved in facilities administration.

This is a fast paced and crucial role within a busy HR department offering ownership and the opportunity to get involved in projects and initiatives, whilst developing your HR knowledge and skills.

They encourage employees to seek professional growth and development, therefore they will support an individual who wishes to undertake the CIPD qualification.

Graduate Human Resources Administrator Tasks and Responsibilities:

  • All recruitment administration, including the preparation of job adverts, liaising with recruitment agencies, managing the recruitment inbox, arranging interviews and preparing interview packs
  • Manage the new starters process from offer documentation and induction through to administering the probation reviews, liaising with department to ensure the process runs smoothly
  • Ensure that new starters are set up on all internal systems and pre-employment checks are completed
  • Deal with all aspects of training administration ensuring staff attending courses receive all the necessary pre and post paperwork including joining instructions in a timely manner
  • Collate sickness records, chase up outstanding Self Certificate/Statements of Fitness, ensuring any issues are brought to the attention of the Senior HR Officer
  • Respond to routine queries and requests from line managers and employees in a courteous prompt manner liaising with the Senior HR Officer/HR team where necessary to resolve queries
  • Administer maternity, paternity, parental leave, leaver procedures and handle any related queries
  • Assist with the preparation of salary review/bonus/promotion/termination letters
  • Update both Cascade HR system and manual personnel records to ensure that timely and accurate information is available at all times
  • Provide regular and ad hoc management information reports
  • Manage Long Service Awards process
  • Prepare information for Payroll to ensure all new starters, leavers and changes are captured
  • Process invoices and liaise with the Finance dept and HR suppliers
  • Provide a general administrative service for the HR team including post, stationery and general administrative duties as required
  • Facilities administration issues including updating and maintaining registers in relation to annual contracts, liaising with suppliers and contractors to resolve queries
  • Model and promote company values in all aspects of your daily work (Integrity, Commitment, Teamwork, Service and Leadership)
  • Assist with HR project work and new initiatives as required
  • Carry out other reasonable ad hoc duties as directed by Line Manager/ Group HR Director in order to support the HR department

Graduate Human Resources Administrator Candidate profile:

Educated to degree level in Business, HR, English, Geography, History or a similar subject, (minimum 2:1 with a good academic record)

Ideally you will have some office experience in a corporate organisation however, this is not essential, a fresh graduate is great without experience is also great

This interesting and varied role requires an individual who is highly organised, efficient and who possesses good client liaison skills.

You will have excellent organisational skills, lots of initiative and a pro-active approach to work. Strong attention to detail and the ability to deal effectively with a busy workload and competing priorities are paramount.

Your outstanding communication skills and ability to handle confidential data in a professional manner are paramount.

You must be committed to achieving results of a high quality and be confident and adaptable in a busy environment. You will be capable of and enjoy working in a small team.

Above all, to be successful in this role you need to show a can do attitude, enthusiasm, flexibility and a positive working attitude with strong verbal and written communication skills

An excellent ability of using Microsoft Office suite ie Word, Excel, Powerpoint and Outlook is essential

Ability to build effective relationships at all levels

Displays a flexible, adaptable approach and always rises to new challenges

Remains positive despite difficulty, disappointment and when under pressure

Able to build a rapport with colleagues and a co-operative team member

Is aware of personal development needs and raises issues with manager to help improve effectiveness. Takes on board comments about development needs and is always willing to learn

Human Resources Administrator Company Package:

  • Salary up to 23.5k - depending on experience
  • Full benefits package
  • Opportunity to work from home part of the week

If you would like to apply for this role, please send an up to date copy of your CV to Kate Evans as soon as possible quoting reference GP265

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