Business Administration Apprenticeship

Key Training
Ossett, West Yorkshire
£150 per week
28 Feb 2019
28 Mar 2019
Start Date
12-18 months

Apprenticeship summary

Working week

  • Monday - Friday 9.00am - 5.00pm Total hours per week: 35.00

Weekly wage

  • £150.00

Expected apprenticeship duration

  • 12 months

Apprenticeship level

  • Intermediate Level Apprenticeship

Vacancy description

The Administration assistant is responsible for ensuring all Heart Medical administration duties are performed within set targets and to provide support through set processes to frontline crew and managers.

The Administration Assistant will support all three business areas:

  • Ambulance services
  • Event medical services
  • Training services

Main duties and responsibilities:

  • Timely and accurate data entry on to the following systems:
  • Bookings
  • Finance
  • Training
  • Business Tracker
  • Help to plan, develop and change operational rotas and timesheets
  • Handle customer queries, bookings and quotations
  • General administrative duties, including filing, scanning, printing
  • Prepare, collate, check and process training course administration including the distribution of course certificates

Assist in the planning of recruitment and HR processes including:

  • Arranging interview times
  • Collating documents
  • Personnel files
  • Management of job adverts
  • Procurement of operational and office supplies
  • Prepare, collate, check and process event administration
  • Fleet administration and planning
  • Assist with administrative elements of business development eg. mail shots
  • Keep meeting minutes or trackers of key internal meetings
  • Attending public events to provide administrative support to frontline staff and operational managers
  • To perform any other duties commensurate with these responsibilities, the grade of the post and skill and qualifications of the post-holder

Requirements and prospects

Desired skills

  • Ability to make efficient use of resources
  • Ability to work independently and as part of a team
  • Professional attire
  • Ability to multi-task
  • Excellent numeracy and literacy skills
  • Ambitious individual
  • Good IT skills

Personal qualities

  • Excellent communication skills
  • High levels of motivation
  • Excellent people skills
  • Ability to use your own initiative
  • Punctual
  • Good at timekeeping

Desired qualifications

  • A-C in maths and English (or the equivalent) are desirable however not essential.

Future prospects

  • Progression within the company. 

Training to be provided

  • Business Admin Level 2 Framework
  • In house training from the employer
  • Maths and English Functional Skills, if applicable

Apprenticeship framework

  • Business and Administration

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