Apprentice Administration Assistant/Receptionist

Rochester, Kent
10 Jun 2019
05 Jul 2019
Start Date

The Gordon Children’s Academy believe strongly in the importance of parents and school working closely together in partnership, for the benefit of all our children. We all work very hard to create a positive atmosphere where everyone can feel happy, secure and valued. Our aim is to provide an education that meets the needs of all our children and we expect high standards of behaviour and a positive attitude to learning.

As part of the Thinking Schools Academy Trust, The Gordon Children’s Academy is committed to putting children first, transforming life chances and making learning irresistible.

Vacancy Description
We are a friendly three form entry school with a dedicated and committed staff who are focused on delivering an excellent education for our pupils.

We are seeking to appoint a hardworking and reliable Apprentice Administrative Assistant to work in our school office. The successful candidate will have excellent communication skills, be a good team player and enjoy working around young people. The job will involve typing letters and emails, answering the phone, using the school’s management information system, dealing with parental enquiries and general office administration.

Main purpose of job:
To work in the school office providing a reception service and administrative support. To provide a welcoming, encouraging service for children, parents/ carers and a range of professionals.

Act as the first point of contact within the school, filtering enquiries as appropriate and taking and passing on messages to appropriate staff.

Provide administrative support for the Office Manager.

Responsible for general typing and document preparation/editing as required.

Collating material from across the school to compile the weekly newsletter.

Inputting and maintaining pupil data on SIMs.

Maintain general administrative filing and paper and computer based records to ensure data can be easily extracted when required.

To maintain confidentiality at all times in respect of school related matters and to prevent disclosure of confidential and sensitive information.

To take part in training as required.

Undertake other duties considered within the scope of the post, as required

Salary of between £4 per hour
Will be paid pro rata.

Monday – Thursday, 8am – 4pm
Friday, 8am – 3.30pm (With 30 mins break for lunch)
Working 39 weeks of the year, term time only plus 1 week

Skills Required
Good standard of literacy, numeracy and communication skills. 5 GCSEs including English and Maths.
Good organisational and time management skills and the ability to cope with interruptions.
Excellent verbal and written communication skills.
Office administration experience would be an advantage.

Personal Qualities
Good interpersonal skills.
Confident and friendly telephone manner.
Confident in use of Microsoft Office packages

Qualifications Required
Minimum achieved Grade D or equivalent in English and Maths.

Training Provided
On the job training with the employer whilst working towards the Apprenticeship Standard – consisting of the Intermediate NVQ Level, Technical Certificate and Functional Skills if appropriate.

Regular work based assessments/observations carried out by Kent Training & Apprenticeships Tutor Assessor, to determine competency and meet with Awarding Body standards.

Important Information
The employer has asked that you do not contact them direct. Doing so could jeopardise your application. You will be responsible for your travel expenses to and from your place of work. Therefore, you must have the means to get to your place of work on a daily basis whilst waiting for your first wages to be paid.

KT&A: Kent Training & Apprenticeships are part of Kent County Council and are a leading training organisation with nearly 30 years successful experience. KT&A specialise in high quality work-based training, delivered by qualified staff with personal experience of working in the skill area they teach.

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