Apprentice Advisory Committees Administrator

11 St. Andrews Place, London, NW1 4LE
Annual wage: £14,500.00
28 Jun 2019
28 Jul 2019
Royal College of Physicians
Role Type
Apprenticeship, Higher
Start Date
12-18 months

The Royal College of Physicians of London plays a pivotal role in setting the standards and through a variety of activities, influences the quality of medical practice in hospitals. It conducts examinations, carries out training, education and research activities and advises the Government and the profession on health and medical matters.

As an Apprentice Advisory Appointments Committees Administrator, your main purpose will be to provide support in the appointment of NHS doctors in medicine by sourcing RCP fellows to represent on Advisory Appointments Committees (AACs), which are the interview panels. The role supports the RCP’s aim to lead and support our members in this statutory process for NHS trusts and providing a non-statutory service to NHS foundation trusts in the UK.

Main Responsibilities:

  • Responsible for securing fellows to represent the RCP at AACs for 11 regions
  • Ensuring correct documentation is received to process requests.
  • Using a range of bespoke systems to select suitable fellows in accordance with RCP and Department of Health criteria.
  • Compiling and sending lists of nominations of suitable fellows

to NHS trusts.

  • Securing college representatives for foundation trust AACs by

communicating directly with fellows by e-mail and telephone
to secure diary dates and times to sit on AACs.

  • Communicating directly with stakeholders regarding

nominations of college representatives and helping to resolve
any queries.

  • Ensuring medical staffing departments are informed of all

contact details of fellows sitting on AACs.

  • Supporting college representatives by sending them relevant guidance and information packs.
  • Entering data received from trusts/college representative

feedback forms onto departmental system.

  • Updating spreadsheets in MS Excel to track and log progress

for each AAC.

  • Keeping an accurate audit trail of all activity relating to an

AAC record.

  • Maintaining a filing system and checking and chasing when

the outcome of an AAC is unknown within set timescales.

  • Support medicine jobs site.
  • Adhering to all standard operating procedures of the AACs Unit.
  • Ordering stationery for the department.
  • Any other duties as may be reasonably expected and which

are commensurate with the level of the post.

  • Adhere and comply with the provisions of the RCP’s Health

and Safety Policy.

  • Undertake all duties and responsibilities in compliance with

the rules and regulations encompassing equal opportunities
This is a fantastic opportunity to gain valuable experience within administration and potentially start a long term career within a reputable company. If this sounds like something you would love to do then do not hesitate to apply now!

About the employer

The Royal College of Physicians is a professional body that aims to improve the quality of patient care by continually raising medical standards. We represent over 36,000 physicians in the UK and worldwide, leading medical debate, and lobbying and advising government and other decision-makers on their behalf. We undertake clinical audits and publish guidelines and standards on clinical practice and patient care. We maintain professional standards of physicians through examinations, training courses, continuous professional development and educational conferences.

They play a pivotal role in setting the standards and through a variety of activities, influences the quality of medical practice in hospitals. They conduct examinations, carry out training, education and research activities and advise the Government and the profession on health and medical matters.



St. Andrews Place



Working week

  • Monday - Friday 9am-5pm (1 hour lunch)
  • Total hours per week: 35.00

Desired skills

  • IT Literate- Excel, Word and Outlook
  • Ability to prioritise workload according to importance and urgency
  • A methodical approach to work and the ability to pay close attention to detail, achieving high standards of accuracy and integrity
  • Demonstrates good listening skills through their responses to other people's communications, whether on the telephone or in person, with both internal and external customers.
  • Good personal organisation

Personal qualities

  • Responds effectively and positively to pressure
  • Uses a systematic approach to planning and organisation to ensure tasks and projects are delivered on time and within budget
  • Adapts to change and new ways of working positively, effectively and completely
  • A flexible approach in relation to time management and prioritisation of work
  • Shares information and intelligence to help others give of their best
  • Shows enthusiasm for achieving service improvements

Desired qualifications

  • It is desired that the successful candidate will hold GCSE grades (A*-C) / (9-4) in English and Maths
  • However, if these have not been achieved Key Training will provide support and upskill in these subjects through Functional Skills, which will be a requirement

Future prospects

  • If hard work has been shown throughout the Apprenticeship, there will be the opportunity to progress onto a full-time position within the company after completion of the Apprenticeship
  • Looking for an apprentice to grow and contribute to the company long-term


  • 27 days’ annual leave plus statutory holidays
  • 35-hour week (positions at Grade 5 and above may require additional hours commensurate with position)
  • Flexi-time scheme (Grades 2–4)
  • Pension scheme (GPPP scheme and death in service benefit)
  • Free staff restaurant (lunchtime Monday to Friday working days exclusive of bank holidays)
  • Interest-free season ticket loan (following completion of probation)
  • Enhanced maternity pay (after 2 years of service)
  • Individual learning and development needs review
  • Occupational health support
  • Cycle to work scheme

Training to be provided

  • Level 3 in Business Administration
  • Functional Skills in Maths and English (If needed)

Apprenticeship standard
Business Administrator

Expected duration

18 months

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