Academy Administration Apprentice
The Timu Academy Trust is made up of two schools, Bobbing Village and Iwade School, both are based in Sittingbourne, Kent. Iwade School is currently an expanding two/three form entry school. Currently rated by Ofsted as Good (Iwade) and Outstanding (Bobbing). Each school has its own individual characteristics and sits at the centre of their community.
Both schools are geographically near each other and so the staff are easily able to work closely together which they do with great effect “Together Everyone Achieves More”.
Timu means “team” in Swahili, a word which represents how we work at all levels within and across the schools.
Within the trust, we recognise everyone as an individual and we nurture, value and develop them. We aim to achieve the highest standards in all that we do and to have happy children and staff, eager and excited to come to school.
We work in collaboration with other schools and organisations seeking the best innovative practice in teaching, sharing new ideas and learning from others. We use research as a springboard for change.
We strive to make our schools even better, recruiting the very best to meet the needs of a changing world. We foster a positive attitude which allows everyone to develop new skills, build resilience and achieve their dreams.
Description of Vacancy
We are looking for a highly motivated individual to join our busy administrative team at Iwade school. This will be a varied role and you will have the opportunity to learn all the different aspects of school life!
Duties to include:
Establish and maintain good relationships with all students, parents/carers, colleagues, suppliers, contractors and other professionals.
Assist the school team to ensure the effective operation of the school office including reception area, so that all aspects of the administrative function are conducted efficiently and accurately.
Provide efficient administrative support to her/his line manager and the school’s senior leadership team (SLT).
Support her/his line manager in maintaining communication with governors, professional bodies, outside agencies, other schools and organisations etc. and s/he shall attend to associated queries as required.
Support administrative procedures and systems, following controls and ensuring they comply with policies and procedures, to include:
Updating school diary
Cool Milk and school fruit
Leave of absence requests
Administration of medicines
Maintaining pupil registers
Be responsible for the circulation of incoming mail and outgoing post, taking appropriate action as necessary.
Assist with the maintenance and updating of information held on school database/s including student records, emergency contacts and data required for the completion of returns, for example, for the DFE.
Assist in the entry and extraction of data, the collation and preparation of statistics, management information and reports as required by her/his line manager, governors, auditors, the local authority and the DFE.
Assist with the annual and on-going free school meal applications for students, ensuring procedures are followed and required documentation is obtained from parents/carers, and that registers are kept up to date.
Liaise with the Trust Finance Team, assist in the administration of financial systems such as processing orders, school meal takings, and collection of trip monies. Assist in transferring data safely when database system/s are introduced and/or changed.
Assist in the setting up and maintenance of archive files and historical data.
S/he shall provide assistance to staff with regard to administrative matters within the school.
Report technical faults relating to the school database system/s and equipment to the ICT Technician/s in accordance with school reporting procedures.
Ensure that all administrative duties, checks, documentation, reports and returns (internal and external) are completed accurately and within required deadlines.
Ensure compliance within the school of data protection regulations.
To answer incoming calls, dealing with requests and enquiries and taking messages as required.
Deal with correspondence promptly and as required.
£117.00 per week (based on 30 hours per week)
Monday – Thursday
8.15 – 4.15
30 min lunch break
30 min lunch break
Personable and able to communicate well.
Good time keeping and of smart appearance.
Five GCSE A – C or equivalent qualifications including Maths and English.
On the job training with the employer whilst working towards the Apprenticeship Framework – consisting of the Intermediate NVQ Level, Technical Certificate and Functional Skills if appropriate.
Regular work based assessments/observations carried out by Kent Training & Apprenticeships Tutor Assessor, to determine competency and meet with Awarding Body standards.
The employer has asked that you do not contact them direct. Doing so could jeopardise your application. You will be responsible for your travel expenses to and from your place of work. Therefore, you must have the means to get to your place of work on a daily basis whilst waiting for your first wages to be paid.
KT&A: Kent Training & Apprenticeships are part of Kent County Council and are a leading training organisation with nearly 30 years successful experience. KT&A specialise in high quality work-based training, delivered by qualified staff with personal experience of working in the skill area they teach.