Apprentice Property Assistant

The Coal Authority
200, Lichfield Lane, Mansfield, NG18 4RG
£12,375.00 - £19,661.00 annually
12 Jul 2019
01 Aug 2019
Role Type
Apprenticeship, Degree
Start Date
To provide a full administrative support service to the department whilst being involved in projects that will be both interesting, insightful and a key contribution towards the overall success of the organisation and which have relevance in the world today. Surveying is a highly recognised profession with international recognition that can enable the job holder to broaden their horizons and open doors.

The role is part of the Authority's succession planning programme and will be working towards becoming a junior professional within the Property team.

The role requires the incumbent to successfully become enrolled on a Degree Apprenticeship, with a view to becoming a Member of the Royal Institution of Chartered Surveyors (MRICS). You will be provided a day's release during the academic calendar as part of your study. As an apprentice, focussing on delivery within the Authority's Property Team and developing over a five year structured training program.

Responsibilities, Specific:
  • Collect, scan and distribute Property post daily
  • Answer telephones and take messages for the team and Principal Property Manager
  • Produce standard correspondence that supports daily public enquiries
  • To arrange meetings on behalf of the Principal Property Manager as required including the Property Departmental meeting and distribute the agenda as instructed
  • To assist in recording and processing invoices on InBye in a timely manner
  • To upload hard copy and electronic files to Wisdom, adhering to the correct filing structure requirements and Coal Authority procedures on information security
  • To review documentation saved to Wisdom on an incremental basis
  • To provide admin cover during periods of absence/holidays with colleagues
  • To seek opportunities for improved efficiencies in working practices discussing any suggestions with line manager
  • You will assist with ensuring that all deeds are returned to storage in the correct manner
  • To support the Property Support Officer in recording and maintaining the team's project tracker

  • To act in accordance with the behaviours and values of the organisation
  • To manage your own performance to be accountable for meeting individual, team and corporate objectives
  • To actively demonstrate the Coal Authority's customer service standards expected of your role
  • To act in accordance with the Scheme of Delegation and ensure propriety and regularity in the handling of public funds
  • To actively demonstrate the Coal Authority's customer service standards expected of your role
  • To comply with and contribute to the improvement of operational and team processes and procedures
  • To assist with the preparation and execution of the team's objectives, budgets and financial records
  • To identify opportunities and implement change leading to team development, system improvement and good value for money
  • To maintain and develop positive stakeholder relationships in order to promote the Authority and assist it to meet its objectives
  • To ensure that the Authority's statutory responsibilities are effectively discharged
  • To carry out any further reasonable requests from your line manager

Requirements and prospects

Desired skills

  • Ability to work as part of a team
  • Ability to work to tight deadlines
  • Ability to prioritise tasks

Strong skills in:
  • ICT
  • Communication - written & verbal
  • Organisation

Personal qualities

  • Mature outlook
  • Methodical approach to work

Desired qualifications

  • A-levels - BBB; or
  • BTEC Extended Diploma - DDM; or
  • 120 UCAS Tariff points from three A-levels or equivalent qualifications; and
  • GCSEs - English and maths grade C/4

Future prospects

The position is a permanent position and the incumbent would be expected to become a fully qualified Assistant Property Manager or Property Manager.

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