Business & Administration - Level 4 Higher Apprenticeship

Recruiter
The Tavistock Centre
Location
Tavistock Clinic, The Tavistock Centre, 120 Belsize Lane, LONDON, NW3 5BA
Salary
£21,078.00 annually
Posted
08 Aug 2019
Closes
26 Aug 2019
Ref
VAC001566509
Sector
Unspecified
Role Type
Apprenticeship, Higher
Start Date
September
Duration
Permanent
The role supports our directors which both lead and play an important role in both our clinical regulatory inspection processes and also our broad and ambitious equality, diversity and inclusion agenda.

Personal assistant duties
1. Ensure that the directors' diaries are appropriately managed ensuring that their time is managed appropriately and balances time in meetings and having appropriate time to undertake work.
2. Lead on the collation, composition and preparation of agenda and minutes for a range of Trust meetings.
3. Service meetings and prepare either formal minutes of meetings (for appropriate board committee meetings) or notes and action points, as directed by the director(s).
4. Prepare and maintain project management documentation and support the directors to ensure that a professional approach is developed to managing work programmes.
5. Coordinate and work in conjunction with the Trust's communications directorate to facilitate events and conferences.
6. Ensure that the HR and quality and patient experience offices are managed accordingly ensuring that ad hoc work is booked and managed appropriately (e.g. estates or IT).
7. Oversee the directorates' stationary and ensure that this is managed accordingly and orders, ensuring value for money.
8. Code invoices on the Trust's electronic invoice management system.
9. Book and coordinate travel for the directors and their senior management teams.

Projects and service development
1. To lead and work on projects as and when directed by the directors.
2. Coordinate the Trust's annual flu vaccination programme, ensuring close working with the organisation's outsourced occupational health provider.
3. Support the health and wellbeing leads in coordinating the annual programme of work including the management of appropriate promotional events.
4. Provide administrative and project support to the equality, diversity and inclusion programme of work.

Requirements and prospects

Desired skills

  • Excellent communication skills (verbal and written)
  • Good IT skills (spreadsheets, data input and management)
  • Ability to prioritise and multi-task
  • Attention to detail
  • Willingness to learn
  • Previous experience in an HR environment preferred. Demonstrable interest in HR essential


Personal qualities

  • Risk Management

All Trust employees are accountable, through the terms and conditions of their employment, professional regulations, clinical governance and statutory health and safety regulations, and are responsible for reporting incidents, being aware of the risk management strategy and emergency procedures and attendance at training as required.
All staff have a responsibility to manage risk within their sphere of responsibility. It is a statutory duty to take reasonable care of their own safety and the safety of others who may be affected by acts or omissions.
  • Safeguarding

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All staff are expected to implement the Trusts' Safeguarding policies and procedures, act promptly on concern, communicate effectively and share information appropriately.

Desired qualifications

  • GCSE in maths and English or Functional SkillsLevel 2


Future prospects

May be offered a full time role after apprenticeship is completed.

Things to consider

All information concerning patients/clients and staff must be treated as strictly confidential at all times. Policies governing Trusts confidentiality processes are available on Intranet.

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