Administration Apprentice – Sales Support Processor
VJ Technology is one of the leading distributors of Fixings, Fasteners and Building Consumables in the UK. Our customers include a range of the most renowned names in the Construction and Civil Engineering industries; among them are main contractors and specialist sub-contractors.
Our product range is comprehensive and vast; with over 13,000 products in stock. We have particular expertise in heavy anchors and chemical injection resins, making technically challenging applications simple and easily to install.
DESCRIPTION OF VACANCY
We are looking for an apprentice to join our busy team in Ashford. You will start off as an office junior, but we will support you with progressing internally.
You will be supporting and assisting the CEO with correspondence and personal diary arrangements with absolute discretion always.
Supporting and assisting with all aspects of the CEO work as and when required Anticipating travel needs and planning the travel itinerary of the CEO ensuring all relevant travel requirements and booking are organised to optimise use of the CEO diaries
Producing various documentation including and not limited to communications, appointments, diary management, agendas, minutes, meeting notes and key paperwork relating to meetings
Organising and prioritising tasks and manage complex delegated projects Coordinating Executive Board meetings across all locations, preparing communications and ensuring distribution to all relevant staff
Screening phone calls, enquiries and requests, and handling them when appropriate Meeting and greeting visitors at all levels of seniority
Liaising with clients, suppliers and other staff
Handling incoming email & post, corresponding on behalf of CEO and the directors Attending meetings and functions as required which may include out of hours working
£156.00 a week
Corporate discount for Anytime Fitness Gym across UK
Monday – Friday 8.30am – 5.30pm
(15min break AM, ½ hour lunch & 15min break PM)
40 hours per week
25 days annual leave plus bank holidays
Possess good IT skills – Outlook & knowledge of Excel are essential
High level numeracy skills for entering, checking, analysing data and solving problems Previous sales order processing experience
Organised and able to multi-task & manage multiple email chains proficiently
Able to use own initiative
Good analytical skills
A keen eye for detail and be able to maintain accuracy in all documents whilst working under pressure, to specific time frames
Experience within a sales/product environment would be an advantage
Establishes and maintains strong relationships
Maintain a stable performance under pressure
Strong communication skills
Good timekeeping and attendance record Flexible, adaptable and receptive to new ideas
Committed team player
A* – C Maths and English or equivalent is desirable
On the job training with the employer whilst working towards the Apprenticeship Framework – consisting of the Intermediate NVQ Level, Technical Certificate and Functional Skills if appropriate.
Regular work based assessments/observations carried out by Kent Training & Apprenticeships Tutor Assessor, to determine competency and meet with Awarding Body standards.
The employer has asked that you do not contact them direct. Doing so could jeopardise your application. You will be responsible for your travel expenses to and from your place of work. Therefore, you must have the means to get to your place of work on a daily basis whilst waiting for your first wages to be paid.
KT&A: Kent Training & Apprenticeships are part of Kent County Council and are a leading training organisation with nearly 30 years successful experience. KT&A specialise in high quality work-based training, delivered by qualified staff with personal experience of working in the skill area they teach.