Apprentice Office Administrator

Swanscombe, Kent
£4.50 per hour
08 Nov 2019
08 Dec 2019
Start Date

Employer Description

We are a labour sourcing and staff placement company for specialist construction and engineering industries, Infocus Resources work with some of the largest names in the rail, highway, construction and civil engineering sectors.  Our strong in-house team of experienced professionals is spread across two branches, giving us nationwide capability. Each of our team members is a specialist in their own field, providing a bespoke and exceptional level of service to our clients, helping us foster excellent and long-standing client relationships.


Description of Vacancy

This is a great opportunity to work in a fast-paced environment with good prospects for advancement.

The vacancy is for an enthusiastic junior office administrator within this organisation. We are looking for a highly motivated individual who can complement our team of professionals by meeting and greeting visitors and ensuring telephones are answered, the roles involves supporting staff and management as and when. You will be required to assist in the office and have opportunities to work individually and as a team member.  The varied duties of this opportunity provide a wealth of experience for the right candidate.

We are looking for someone to complete general office duties and to offer support to our team. Some of the duties included will be:-

General reception duties

Meet and greet visitors in a professional manner

Manage registration of visitors and carry out checks

Answer phones in a polite and courteous manner and pass messages in a timely manner

Manage stationary and storage cupboards.

Support colleagues, and the management team

Keep electronic filing up to date

Keep office environment and desk in a tidy state

Assist and maintain health & safety records and procedures for the company.

Assist other members of the team when required.

Complete RA-MS ( risk assessments & Method statements ) when required.

Typing of routine correspondence and reports



£4.50 per hour



40 hours a week, over 5 days. 1 hour of lunch


Desired Skills

Good communication skills both verbally and written

Excellent attention to detail with high standards

Flexibility and adaptability

Good level of ICT – Microsoft packages

Ability to demonstrate patience and empathy

Ability to work professionally and respect confidentiality

Focused approach to work

Individual and Team team working

Resourcefulness – looking for solutions

Writing clearly and concisely


Personal Qualities




Confident – determination and persistence

Work ethic including high standards


Well organised

Good attention to detail

Well-spoken and presentable

Problem solving skills


Qualifications Required

Minimum achieved Grade C in English and Maths.


Training Provided

On the job training with the employer whilst working towards the Apprenticeship Framework – consisting of the Intermediate NVQ Level, Technical Certificate and Functional Skills if appropriate.

Regular work-based assessments/observations carried out by Kent Training & Apprenticeships Tutor Assessor, to determine competency and meet with Awarding Body standards.


Important Information

The employer has asked that you do not contact them direct. Doing so could jeopardise your application. You will be responsible for your travel expenses to and from your place of work. Therefore, you must have the means to get to your place of work on a daily basis whilst waiting for your first wages to be paid.

KT&A: Kent Training & Apprenticeships are part of Kent County Council and are a leading training organisation with nearly 30 years successful experience. KT&A specialise in high quality work-based training, delivered by qualified staff with personal experience of working in the skill area they teach.