HR Assistant Apprentice

Recruiter
South Downs Leisure
Location
Field Place, The Boulevard, Worthing, BN13 1NP
Salary
£153.55 - £322.64 per week
Posted
11 Sep 2020
Closes
25 Sep 2020
Ref
VAC001650991
Specialism
Other
Sector
Unspecified
Role Type
Apprenticeship, Higher
Start Date
October
Duration
Permanent
To provide administrative support to Human Resources in all its activities. To assist the HR Manager, HR Advisor and Ass HR Advisor in the maintenance and development of the HR function throughout the organisation. In particular, to help to ensure that the appointment and ongoing employment of SDL staff complies with statutory requirements, internal policies and processes, current terms and conditions and wherever possible reflects best practice.

Recruitment and Selection
  • To process enquiries/correspondence re: job vacancies etc
  • To assist with the development/implementation of the HR/Payroll, establishing new processes and procedures and communicating these to managers and staff
  • To prepare personalised interview invitation letters/emails as required and arrange for relevant notifications, interview checklist and interview packs for panel members to be prepared

Employment Conditions:
  • To ensure that the SDL's employee relations policies are implemented throughout theorganisation.
  • To keep up to date and familiar with changes in employment legislation and changes in conditions of service and to offer advice accordingly
  • To update SDL's Conditions of Service and HR books and other manuals as required

Employee Relations:
  • To advise Centre's on employee relations matters generally and maintain an awareness of the formal and informal consultation processes that take place within the SDL, referring any problems or queries that may arise to the HR Manager, HR Advisor and the Director of Finance as appropriate
  • To advise managers and staff on equalities issues and practices as required
  • In the absence of the HR Manager, HR Advisor and Assistant HR Advisor act as first point of contact for staff and others using initiative, discretion and judgement to identify the most appropriate course of action in individual circumstances

Administration:
  • To assist daily with the opening, distributing, collecting and dispatching of incoming and outgoing mail and to check daily the HR Inbox, application forms and payroll e-forms
  • To support Centre Administrators, on behalf of the SDL to each employee resigning from his/her post
  • To advise Payroll of each leaver and any monies owed or due to be recovered from them
  • Notify leavers to Business Development, Membership and Finance. Remind Managers to arrange staff exit interviews prior to their departure and report to their Facility Manager as appropriate
  • To develop and maintain close working relationships with the payroll section on all matters related to employees' conditions of service, pay and pension matters and efficient working practices
  • To maintain and update H.R. records on the computerised system, processing paperwork as necessary e.g. updating monthly SDL's establishment list, HR processes folder, KPI's, monthly Senior Management Team starters/leavers list, sickness stats etc
  • To raise new files on the QMS (both for general filing and new employees) and deal with the storage of records for ex-employees and maintain the general H.R. filing systems.
  • To assist with Career/Apprenticeship Events, HR Events such as World Café Day and Learning at Work Week
  • To provide support with SDL's probationary and non-probationary report procedures and actions arising from them, as appropriate
  • Monitor the employment of temporary/seasonal staff within SDL, in terms of the authorisation of their engagement, the period of their employment and the terms and conditions offered to them. To issue contract letters of appointment as appropriate
  • To ensure that appropriate arrangements are made in respect of Maternity/paternity leave or long-term sick leave, e.g. temporary replacements/transfers/responsibility payments/secondments and sabbaticals
  • To continue to provide an excellent support service to all the Centre's and seek ways of improving the service where appropriate
  • Attend and minute regular team meetings and to promote HR services, Policies and Procedures
  • To assist with the implementation of any new HR/Payroll systems and support the training of Managers on using the new system and processes
  • To identify and implement new on-line HR processes/procedures to support the introduction of 'New Ways of Working' and the paperless office
  • Undertake all duties in accordance with SDL policies, those relating to Customer Care and Equal Opportunities
  • Undertake any duties regarding health, safety and welfare at work, civil contingencies and business continuity which may be reasonably allocated to the post holder as a result of legislation, codes of practice or SDL policies
  • Promote the service and SDL positively at all times

The post holder will be required to undertake such other duties as may be required within the grade and competence of the post holder. Therefore, the list of duties in this job description should not be regarded as exclusive or exhaustive.

Duties will be set out in this job description but please note that SDL reserves the right to update the job description, from time to time, to reflect changes in, or to, the role. The post holder will be consulted about any proposed changes. Significant permanent changes in duties and responsibilities will require agreed revisions to be made to this job description.

Requirements and prospects

Desired skills

  • Excellent IT skills
  • Excellent organisational skills
  • Attention to detail
  • Excellent communication skills
  • Able to think independently
  • Good organisational skills


Personal qualities

  • Approachable
  • Friendly
  • Supportive to colleagues
  • Collaborates within the team tocarry out and complete tasks to achieve the end goal
  • Builds/maintains strong working relationships with others in the team and across the organisation


Desired qualifications

Passed Apprenticeship level 3 HR

maths and English at GCSE grade C/4 or equivalents

Future prospects

Once the apprentice has successfully completed the apprenticeship, there is the potential to progress into full time employment.

Things to consider

Flexible working pattern.

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