Personal Assistant Apprentice

Recruiter
Sotheby's
Location
34-35, New Bond Street, London, W1A 2AA
Salary
£22,000.00 annually
Posted
12 Nov 2020
Closes
16 Dec 2020
Ref
VAC001665256
Specialism
Other
Sector
Unspecified
Role Type
Apprenticeship, Higher
Start Date
December
Duration
Permanent
Duties and responsibilities will include:
  • Email/diary management for the Head of the European Press
  • Continuous review of incoming emails and calls, to ensure the Head of the European
  • Press is immediately aware of everything needing urgent response and attention
  • Appropriately delegate, escalate and manage email, requests and diary on behalf of the
  • Head of the European Press
  • Implement and maintain effecting filing system for the Head of the European Press
  • Conducting research to help shape communications aspects of proposals and pitches
  • Preparing powerpoint presentations for internal meetings/communications
  • Managing press monitoring service and data analysis - analysing and evaluation PR coverage
  • Management of the global calendar of art world and Sotheby's events and communications activities for departmental planning and reference
  • Assist with travel itineraries and expenses
  • Organising and minuting team meetings
  • Attending meetings for the the Head of the European Press (if necessary)
  • Assisting with communications and social campaigns
  • Assisting with organising PR events
  • Monitoring industry news and competitor brands


Requirements and prospects

Desired skills

  • Excellent communication skills
  • High level of thoroughness and organisation
  • A good eye for detail and the ability to prioritise tasks
  • Competence in a variety of programme (word, excel, powerpoint, photoshop)
  • Discretion with confidential information


Personal qualities

  • Reliable team player and calm under pressure
  • Enthusiasm and flexibility of approach , a can-do attitude
  • Ability to speak multiple languages (desired!)
  • Good analytical mind


Desired qualifications

  • Five GCSE grades C - A* (4-9) or equivalent, including English and maths
  • Level 3 qualification (A level, BTEC or equivalent)
  • Six months' admin experience


Future prospects

  • After your Project Management apprenticeship progress into Project Management, Digital Transformation Manager, Business Development Lead, Programme Manager, Transformation Director and Process Transformation Director or other management roles within your field

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