Facilities and Contracts Officer

Your Healthcare CIC
Competitive salary
17 Nov 2020
23 Nov 2020
Role Type
Start Date
Facilities & Contracts officer

Band 6

37.5 hours per week (1.00 wte)


The Organisation

Welcome to Your Healthcare CIC, formerly part of NHS Kingston we are a not for profit social enterprise, proud of delivering patient-led, high quality health and social care community services for residents in Kingston & Richmond as part of the NHS family. Working as a Community Interest Company (CIC), our status allows us to invest any surplus or profit back into front line services, where it is needed.

The Role

You will play a key role in ensuring the management and smooth operation of Your Healthcare owned and managed sites. You will ensure that all sites are in accordance with all statutory and organisational guidelines, well managed, safe, clean, effective and efficient facilities for service users, staff, visitors and tenants and service delivery is customer focused.

You will also;
  • Provide day to day support for all sites to ensure the provision of a safe and appropriate working environment.
  • Manage all aspects of the hard & soft FM contract, liaising with sub-contractors and monitoring performance.
  • Be responsible for systems and planning to manage site Fire Safety, Health & Safety, Risk Assessments, Security and DSE requirements reporting on process across sites for integration into Health & Safety Committee
  • Provide high quality project and administrative support including gathering of information and analysis of contracts and managing payments inbound and outbound.
  • Support the completion of refurbishment projects, in-house moves and relocations as well as effectively monitor the use of accommodation and workspaces
  • Contribute to and lead the performance development of the team, effectively promoting the role of Front of House

About You

As a Facilities & Contracts Officer you will thrive in a busy environment, managing multiple priorities, some planned many unexpected and therefore you must be able to work under pressure. You will need to be flexible and organised with the ability to work autonomously, prioritise effectively, exercise influence, and to work as part of a team with a 'can do' attitude. You will need to be able to demonstrate a strong customer focus. Excellent verbal and written communication skills are therefore important to this role.

You should have a background in FM operational maintenance management as well as the contract management and monitoring processes. This will suit someone who has a hunger to learn and a "can do" attitude. You will need to have a good understanding and experience of Microsoft Office applications, with the appetite to learn NHS specific applications i.e. SBS (financial) Oracle". You will be expected to travel to a number of sites as part of this role.

What we offer

We invest in our people; so, you will have the chance for career development, apprenticeships and the opportunity to get involved in a range of duties as part of the role.

You will also get access to the NHS Pension Scheme and staff discounts

A 10 minute presentation will be required subject to be confirmed.

MLC Partners, our retained recruitment partner, is managing this process on behalf of Your Healthcare CIC. Please contact Daniel Abrahams for further information. T: 0203 371 1853 E: yourhealthcare@mlcpartners.co.uk

Your Healthcare is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Interviews: TBC

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Your Healthcare are part of the NHS family and on NHS Agenda for Change terms and conditions and members of the NHS pension scheme.

Your Healthcare CIC reserves the right to close this vacancy prior to the advertised closing date if a high number of applications are received. If you are interested in this role, please submit your application as soon as possible.

Applications for this post will be processed as quickly as possible. Please note due to the high number of applications received, we are unable to provide feedback to candidates who have not been shorltisted for interview. If you have not heard from us within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion.

Applicants are advised to regularly check their NHS Jobs account as candidates who are shortlisted for interview will be notified via email using this facility.

In line with the majority of NHS organisations in London, we would not normally pay travelling expenses for interviewees.

If you are successful at interview, please note we will take up references covering your last 3 years' work history.

Your Healthcare is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Please note that this post is subject to a probationary period.

You are providing your personal information to Your Healthcare CIC. If you are offered a position at the organisation your information will be transferred into the national NHS Electronic Staff Record database and a local file will be created and retained by the organisation, by applying for this post you hereby consent to the organisation processing of your personal data as outlined above.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

To stay safe in your job search we recommend that you visit SAFERjobs ( https://www.safer-jobs.com ), a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the SAFERjobs website for information on common scams and to get free, expert advice for a safer job search.

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