Executive Assistant - 3 months - Edinburgh

Recruiter
Harvey Nash Plc
Location
Midlothian
Salary
Competitive
Posted
16 May 2018
Closes
13 Jun 2018
Specialism
Administration
Sector
Accounting
Start Date
Immediate
Duration
Permanent

Executive Assistant - 3 months - Edinburgh

I am looking for an experienced Executive Assistant with specific experience of supporting Senior Directors, acting as secretary to Governance groups and minute taking.

This is an initial 3 month contract based in Edinburgh. Please note this role has been deemed inside IR35.

As Executive Assistant you will be responsible for providing a proactive, comprehensive and confidential Executive Support service, acting as the first point of contact for Directors. You will be responsible for drafting appropriate correspondence to keep a wide variety of audiences informed, acting as secretary to governance groups and taking minutes.

To be considered you must previous experience of working as an Executive Assistance to a high level. You will have a working knowledge of corporate governance systems and process, excellent communication skills, both orally and in writing and be able to adapt the style of communication to meet various stakeholder requirements. You will be able to prioritise appropriately, and have the ability to work to tight deadlines to a high standard.

Duties:

* Liaising with the chair of governance groups in relation to the forward planning of agendas, arrangements for meetings including frequency and membership

* Preparing agendas, collating and circulating papers

* Preparing accurate minutes

* Providing the chair/members advice on matters of governance and including compliance with the groups terms of reference

* Managing the action log for each meeting, disseminating actions to non-members and escalating non-compliance with timescales to the chair and/or Head of Secretariat

* Assisting in the management and completion of Ministerial correspondence and briefings

* Assisting in the development and maintenance of the Corporate Governance files

* Assisting with the organisation of meetings

* Arranging Travel and Accommodation

* Assisting with the processing of Travel and Subsistence claims

* Undertaking specific research and/or project on behalf of Head of Secretariat, Executive or Non-executive directors.

Please note this role has been deemed inside IR35.

For more information or to apply, please send your latest CV to (see below)