Project Apprentice

Recruiter
Contrac Computer Supplies Ltd
Location
Digital Media Centre, County Way, Barnsley, S70 2JW
Salary
£241.87 per week
Posted
06 Jan 2021
Closes
17 Feb 2021
Ref
VAC001675055
Specialism
Other
Sector
Unspecified
Role Type
Apprenticeship, Higher
Start Date
February
Duration
Permanent
The apprentice role is planned to develop to Junior Project Manger level.

The apprentice role will also have exposure and involvement with the Service Desk department which will allow a full overview of the projects transition to Service Desk function.

Tasks involved include, but are not limited to: monitoring project plans, schedules, work hours, budgets, and expenditures, and ensuring that project deadlines are met in a timely manner. Projects could include both internal and external client projects.

As a Project Coordinator, you will need to be able to work to tight deadlines, have competency in Microsoft Office applications and have exceptional verbal, written, and presentation skills. When representing Contrac to customers through all forms of communication (including documentation, e-mails, calls/conferences, and site visits) Project Coordinators are expected to conduct themselves in a professional manner.

Accountabilities:
  • Organises meetings and events, takes minutes during meetings and creates action logs as appropriate
  • Documenting and following up on important actions and decisions from meetings
  • Preparing necessary presentation materials for meetings
  • Providing administrative support as needed
  • Undertaking project tasks as required
  • Prepare project documentation for internal and customer projects, including the development of project/scoping briefs and business cases with project sponsors
  • Arrange, support and minute project meetings
  • Act as the point of contact for all stakeholders and external parties concerning progress of specific projects
  • When required, support the project manager in the delivery of projects
  • Draft written and verbal reports to project board
  • Carry out daily PMO tasks such as responding to email requests and carrying out quality assessments and reviews
  • Use relevant project management principles and tools to scope, plan, monitor and report. Plan required resources to successfully deliver projects in a supportive role
  • Draft correspondence, write reports and be able to review others' work
  • Maintain records and files, handles confidential information in compliance with the organisation's procedures

Outputs:
  • Project Initiation Documentation
  • Project Plans
  • RAID Logs
  • Budget & Change Management Trackers
  • Highlight Reports
  • Work Packages
  • Test Approach and Test Scripts
  • Implementation and Deployment Plans
  • Post Implementation Reviews
  • Handover/Transition Documentation
  • Attendance at all instructed internal and customer meetings


Requirements and prospects

Desired skills

  • Working to tight deadlines
  • Produces accurate records and documents including: emails, letters, files, and reports
  • Builds and maintains positive relationships within their own team and across the organisation
  • Demonstrates ability to influence and challenge appropriately
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively
  • Answers questions from inside and outside of the organisation, representing the organisation or department
  • Completes tasks to a high standard
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines
  • Strong communication and organisational skills
  • Strong presentation skills
  • Excellent organisation skills
  • Effective time & task management
  • Strong team-working and interpersonal skills
  • Proficient in Microsoft Office


Personal qualities

  • Logical approach to problem solving
  • Driving licence (as may have to travel between sites)
  • IT hardware and network knowledge would be an advantage, but not essential


Desired qualifications

Candidates must have a grade C/4,equivalentor above in at least 5 GCSEs including English and mathematics.

Future prospects

The apprentice role is planned to develop to Junior Project Manger level.

Things to consider

The role is predominantly office based within standard working hours, however travel to other Contrac offices and Customer sites will be required. Out of hours working may also be required depending on project requirements. A driving licence is needed for the role (as may haveto travel between sites).

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