Level 5 HR Consultant Partner Apprentice

4 days left

Lancashire Fire & Rescue Service
Fire Brigade HQ, Garstang Road, Preston, PR2 3LH
£18,562.00 annually
03 Feb 2021
01 Mar 2021
Role Type
Apprenticeship, Higher
Start Date
The role of the HR & Payroll Apprentice is to undertake administrative duties within the Human Resources Department. The job holder is responsible for providing Human Resources and Payroll administrative support in relation to a specific geographic area(s)/function(s).

Operation of the Midland iTrent Payroll & Human Resources system on a daily basis.

Duties will include:
  • Following prescribed processes relating to set up new starters, to exit leavers and to action transfers etc.
  • Accurately input, amend and check all data
  • Ensure that basic pay, additional allowances/payroll elements and pension schemes have been applied and pro-rated accurately
  • Responding to queries and taking appropriate action where necessary
  • Interrogating and extracting information as and when required
  • Re-setting user passwords as and when required

Responsible for monitoring and the maintenance of sickness records, and dealing with all follow-up action including:
  • Appropriate timely notification to employees whose pay is reducing to half or no pay as a result of sickness absence
  • Dealing with sick pay entitlements as per Service Orders
  • Research and respond to pay queries relating to sick pay or SSP including the provision of statistics as and when necessary
  • Provision of information relating to injury claims
  • Liaising with the Benefits Agency and other bodies as appropriate
  • Liaising with Occupational Health in relation to sickness absences and associated matters as directed
  • Obtaining information and responding to requests for information relating to loss of earnings for use in compensation claims, divorce hearings etc. Processing common law claims regarding accidents
  • Assisting the HR & Payroll Co-ordinator in the validation of the monthly payroll run by undertaking a series of audit checks relating to payroll deviances, and other checks as directed
  • Assisting the Human Resources Business Partner (HRBP) in respect of pension scheme issues, e.g. obtaining pension calculations as required from Your Pension Service and checking pension calculations

Assisting with the recruitment of all staff (whole-time, retained and support staff), including:
  • Utilising the on-line recruitment tool
  • Liaising with Service Managers and HRBPs in relation to potential vacancies
  • Assisting with the development of Job Descriptions and Employees Specifications in liaison with Service Managers and HRBPs
  • Developing and updating structure charts
  • Preparing adverts
  • Administration of the recruitment and selection processes as prescribed, including tracking of applicants through the recruitment stages
  • Preparing shortlisting and interview paperwork for panels
  • Initiating and follow-up of reference checks
  • Inviting candidates to interviews, selection tests & pre-employment medicals
  • Acting as invigilator at recruitment tests as and when required
  • Preparing offer letters and contracts for checking, including acting-up and promotion letters
  • Assist in the provision of recruitment data
  • Equal Opportunities monitoring of all appointments and promotions
  • Maintain sufficient stationery, office supplies and re-order using on-line purchasing system as and when necessary
  • Raise purchase orders through Oracle Financials
  • Administer the probation process including follow-up reminders to service managers where appropriate
  • Maintain staff employment records (electronic and manual) and arrange for the archiving of records where appropriate
  • Provide cover for other members of staff during absences
  • Provide support to HR related Business Partnering projects
  • Provide support to other members of the Human Resources Department as directed

The duties and responsibilities of this job description should be regarded as illustrative rather than exhaustive and in any organisation, changes in emphasis may occur over time.

Requirements and prospects

Desired skills

  • Ability to use Microsoft Office packages including Word, Excel and Outlook (or equivalent)
  • Excellent numeracy skills and the ability to undertake numerical calculations
  • Good written communication skills including the ability to construct letters and correspondence
  • A good understanding of customer service and an ability to deliver a responsive and proactive service
  • Ability to produce work to a high level of accuracy
  • Ability to plan and organise own workload to meet deadlines
  • Ability to demonstrate a high level of confidentiality and professionalism
  • Effective confident verbal communication skills and face to face

Personal qualities

  • Flexible
  • Honest and trustworthy
  • Teamworking / Able to use initiative
  • Punctual

Desired qualifications

  • Maths and English grade A*-C (9-4) or equivalent
  • Functional skills level 2
  • A-Levels / Level 3 qualification
  • Level 3 HR Support

Future prospects

Potential employment.

Things to consider

  • It is a requirement of the post that the post holder will be able and be prepared to attend evening and weekend recruitment events as required
  • It is a requirement of the post that the post holder is able to attend an external training provider to undertake the CIPD Level 5 qualification in Human Resources which is due to commence September 2021

The Apprenticeship National Minimum Wage guide (ANMW): https://www.gov.uk/national-minimum-wage-rates

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