Apprentice Assets Administrator

Recruiter
Confidential
Location
West Midlands
Salary
Competitive
Posted
12 Feb 2021
Closes
12 Mar 2021
Specialism
Administration
Sector
Accounting
Start Date
Immediate
Duration
Permanent
Apprentice Assets Administrator

Accountable to: Assets Programming Manager

Responsible for:The apprentice will be supporting the Team and the function of Assets and Compliance Service Contracts

Hours: Full time (35 hours/week)

Main office location: Darlaston, West Midlands

(Currently Home Working in place)

Apprentice in Business Administrator Level 3

Key Responsibilities:

- To provide an administration service across the Assets Compliance Service Contracts Team, on a variety of compliance and data activities which include but are not limited to: Asbestos, Fire Safety, Water Hygiene, Electrics, Lifts and Gas and Stock Condition Data and Planned Programmes.

- To assist in the maintenance of data related to the annual Programmes of works at various service schemes, updating electronic records using Accords in -house management systems and to assist in the provision of weekly and monthly reports of progress.

- Assisting with the maintenance and monitoring of paper and electronic records associated with compliance activities and updating relevant systems.

- Assisting with the monitoring costs of remedial works in accordance with budget availability and updating diary notes and any data changes in relevant systems.

- To assist with the management of contractors to ensure that they are meeting required targets, standards and to monitor Key Performance Indicators - KPIs.

- To issue remedial and planned work orders using in -house management systems following any control measures that are in place,

- To carry out telephone Post Inspections and to raise Inspection requests for Surveyors or Supervisors as part of financial monitoring and Value for Money.

- To liaise with tenants regarding works to be carried out and note and update systems with any necessary requirements, including access availability.

- Assist with the co-ordination of required works, both in-house and externally contracted, involving multiple teams/trades.

- Assist with providing financial and statistical information when required.

- Assist with dealing with enquiries, concerns and complaints from customers (internal and external) and contractors by telephone, letter and email and obtaining information for the Investigating officers.

- Assist with letter production, franking and responsibility for post distribution.

- Assist with the management of electronic email Inboxes and answering queries and solving problems and issues.

- Assist with setting up and the production of contractors meeting invitations, agendas and to provide meeting minutes as required.

- To carry out data entry when necessary.

- To ensure compliance with Health and Safety and service related legislation and promote a positive health and safety culture.

- To provide cover when required for other team members due to holidays, sickness, meetings etc.

- Such other duties as may reasonably be required from time to time that are appropriate to the role.

Apprentice Training:

- Apprentice Qualification training provider to be confirmed.

- Level 3 Business Administrator Apprenticeship Standard Qualification

- Training will be provided by assessor visits, workshops and online assessments.

- Mentor/Buddy assigned to you to support throughout your apprenticeship with Accord

- Accord will provide internal training on internal In House systems and with all internal processes.

Skills and Abilities:

- Effective oral and written communication skills, great customer service

- Computer literate with good keyboard skills and knowledge of Word, Outlook, Excel and other Microsoft packages.

- Ability to have attention to detail to all aspects of work

- Being able to time manage and use your own initiative .

- Ability to interact with a diverse range of people.

Eligibility:

- Functional Skills in Level 1 Maths and English

- GSCEs Grades C above Maths, English and IT

If you are interested in this position please APPLY NOW. For more information, contact Lois Weston in the recruitment team on (phone number removed) or (url removed).

JOB DESCRIPTION

Apprentice Assets Administrator
__________________________________________________________________________

Accountable to: Assets Programming Manager
Responsible for:The apprentice will be supporting the Team and the function of Assets and Compliance Service Contracts

Hours:Full time (35 hours/week),

Main office location: Darlaston, West Midlands
Currently Home Working in place.
Apprentice in Business Administrator Level 3
Key Responsibilities:
-To provide an administration service across the Assets Compliance Service Contracts Team, on a variety of compliance and data activities which include but are not limited to: Asbestos, Fire Safety, Water Hygiene, Electrics, Lifts and Gas and Stock Condition Data and Planned Programmes.
- To assist in the maintenance of data related to the annual Programmes of works at various service schemes, updating electronic records using Accords in -house management systems and to assist in the provision of weekly and monthly reports of progress.
- Assisting with the maintenance and monitoring of paper and electronic records associated with compliance activities and updating relevant systems.
- Assisting with the monitoring costs of remedial works in accordance with budget availability and updating diary notes and any data changes in relevant systems.
-To assist with the management of contractors to ensure that they are meeting required targets, standards and to monitor Key Performance Indicators - KPIs.
-To issue remedial and planned work orders using in -house management systems following any control measures that are in place,
-To carry out telephone Post Inspections and to raise Inspection requests for Surveyors or Supervisors as part of financial monitoring and Value for Money.
-To liaise with tenants regarding works to be carried out and note and update systems with any necessary requirements, including access availability.
-Assist with the co-ordination of required works, both in-house and externally contracted, involving multiple teams/trades.
-Assist with providing financial and statistical information when required.
-Assist with dealing with enquiries, concerns and complaints from customers (internal and external) and contractors by telephone, letter and email and obtaining information for the Investigating officers.
-Assist with letter production, franking and responsibility for post distribution.
-Assist with the management of electronic email Inboxes and answering queries and solving problems and issues.
- Assist with setting up and the production of contractors meeting invitations, agendas and to provide meeting minutes as required.
-To carry out data entry when necessary.
-To ensure compliance with Health and Safety and service related legislation and promote a positive health and safety culture.
-To provide cover when required for other team members due to holidays, sickness, meetings etc.
-Such other duties as may reasonably be required from time to time that are appropriate to the role.
Apprentice Training:
-Apprentice Qualification training provider to be confirmed.
-Level 3 Business Administrator Apprenticeship Standard Qualification
-Training will be provided by assessor visits, workshops and online assessments.
-Mentor/Buddy assigned to you to support throughout your apprenticeship with Accord
-Accord will provide internal training on internal In House systems and with all internal processes.
Skills and abilities:
-Effective oral and written communication skills, great customer service
-Computer literate with good keyboard skills and knowledge of Word, Outlook, Excel and other Microsoft packages.
-Ability to have attention to detail to all aspects of work
-Being able to time manage and use your own initiative .
-Ability to interact with a diverse range of people.
Eligibility
-Functional Skills in Level 1 Maths and English
-GSCEs Grades C above Maths, English and IT

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