Finance Assistant Apprenticeship

7 days left

15, Golden Square, London, W1F 9JG
£18,000.00 - £20,000.00 annually
23 Feb 2021
08 Mar 2021
Role Type
Apprenticeship, Higher
Start Date
As the Finance Assistant, a significant part of your role will be to work alongside the Mindful Education finance team and assist with the Accounts Payable and Accounts Receivable process. In addition, you will also be expected to help with other key financial responsibilities, such as expenses, reporting requirements, internal reports and handling a student database.

As this is an apprenticeship role, you will be required to spend 1 day a week studying technical content for the Apprenticeship, which will be delivered in a blended learning format in conjunction with one of Mindful Education's college partners.

Key responsibilities include:
  • To help handle the accounts payable transactions for the company. This will include processing supplier invoices, reconciling all purchases, liaising with suppliers where appropriate and obtaining relevant approval for purchases from team leads
  • To help handle the accounts receivable transactions for the company. This will include preparing fee/funding templates and invoices, collating information needed for invoicing purposes, and ensuring all payments are received on a timely basis
  • To help communicate with partners and respond to college finance teams and supplier enquiries regarding billing and similar matters
  • To assist with the tracking of courses and apprenticeships for the purpose of billing
  • To assist with the handling and reporting of company transactions through the online accounting platform Xero
  • To work with other team members across the company (this will include members of the commercial team, academics, film makers, graphic designers, motion graphic designers and digital developers) to help facilitate the finance team's responsibilities
  • To review staff expense claims on Xero to ensure that relevant proof of expenses are provided prior to approval from the managing director
  • To assist the finance team with financial reporting requirements, including statutory accounts, tax reporting, and filing requirements
  • To help prepare regular internal finance reports for review by the Finance & Operations Manager. This will include, but is not limited to: regular payment and sales summaries, quarterly VAT returns, staff expense reports, and budgets
  • When necessary, undertake additional tasks which the finance team members may need assistance with
  • To assist with the maintenance of a Management Information System (Maytas) for the purposes of financial reporting
  • To work closely with the Finance & Operations Manager and Finance & Operations Executive in each of the areas listed above, providing regular updates on progress and deliverables

Requirements and prospects

Desired skills

The candidate must possess the following skills, experience and attributes:
  • A good level of digital literacy, with experience working with Excel, Microsoft Office and collaborative software such as Google docs

The following skills, experience and attributes will be an advantage:
  • Strong command of written English and an ability to present information concisely and effectively
  • Confidence to work independently and fit into a highly collaborative process, within different team settings
  • Prior experience with online accounting platforms such as Xero, Sage, etc.
  • A highly organised working style, with a strong attention to detail and an ability to set and prioritise tasks
  • Capacity to work within time-sensitive schedules and to deadlines
  • A desire to learn on the job, through practical tasks

Personal qualities

The candidate must possess the following skills, experience and attributes:
  • A positive mindset and an ability to listen and understand customer, supplier and staff enquiries and communicate with others in a courteous and professional manner

Desired qualifications

  • AAT Level 3 or equivalent Accounting qualification
  • GCSE grade equivalent to A-C/8-4 in maths and English

Future prospects

Mindful Education are looking to offer the apprentice a long term career with additional CPD opportunities upon completion of the apprenticeship.

Things to consider

  • You may be called to discuss the role further and asked to complete some online assessments in maths and English
  • You must have an AAT Level 3 or equivalent Accounting qualification, and GCSE grade equivalent to A-C/8-4 in maths and English
  • The position is available for an immediate start

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