Accounts Assistant Apprentice

Recruiter
Grice Collins Long Limited
Location
Extra Msa Baldock Amenities Buil, Baldock, SG7 5TR
Salary
£15,000.00 - £17,000.00 annually
Posted
14 May 2021
Closes
14 Jun 2021
Ref
VAC001711754
Role Type
Apprenticeship, Higher
Start Date
July
Duration
Permanent
Day to day Property Accounting:

Tenant Invoicing
  • Raising monthly and quarterly invoices for Rent, Service Charge and Food Court
  • Raising monthly, quarterly and annual Turnover Rent invoices
  • Raising ad-hoc invoices
  • Providing copy invoices to those clients that require them

Accounts Payable
  • Document logging supplier invoices as they are received
  • Processing invoices once authorised and coded
  • Managing flow of documents between Management and Finance
  • Monitoring cash flow per property and reporting as necessary
  • Managing the automatic supplier payment process for the twice monthly supplier payment run
  • Setting up ad- hoc payments and providing remittance to creditors
  • Processing ad- hoc payments in TRAMPS
  • Providing copy invoices to those clients who require them
  • Responding to creditor requests for payment
  • Prepare recharges and void charges such as rates and utilities

Tenant Turnover
  • Updating monthly tenant turnover reports and reporting to clients where necessary
  • Updating individual tenant's turnover files with monthly turnover results
  • Chasing monthly turnover results. All should be received by mid-month
  • Chasing quarterly turnover certificates
  • Recognising when turnover rent is due to be charged and raising the relevant demand

Credit Control
  • Monitor client bank accounts and posting receipts
  • Posting daily receipts provided by third parties
  • Weekly review and chasing of outstanding payments
  • Producing arrears reports for clients

Service Charge Management
  • Assist with preparation of year end Service Charge income and expenditure reconciliations
  • Ensure that the Unit Apportionment's total 100% for all Service Charge schedules to ensure full recovery of costs
  • Investigate variances and action corrections as required

Other
  • Produce month end account reconciliations and quarterly VAT reports
  • Produce reports for monthly financial review meeting
  • Ensure department processes and procedures are adhered to


Requirements and prospects

Desired skills

  • Team player but also able to work autonomously
  • Strong interpersonal and communication skills, including liaising with Clients
  • Ability to handle numerous different accounts payable/receivable aspects simultaneously
  • Computer literate with knowledge of Microsoft Excel and Outlook
  • Ability to create and follow structured processes


Personal qualities

  • Willing to learn
  • Able to multi-task and work under pressure
  • Demonstrated ability to work from home if circumstances dictate


Desired qualifications

5 GCSE's grade 9-4 (old system A*-C) including maths, English (or equivalent).

AAT - completion of Level 3 minimum.

Future prospects

Career progression opportunity.

Things to consider

The office is based in Hertfordshire with no access to public transportation.

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