Administrator / Secretary Apprentice

Employer
Confidential
Location
Portsmouth
Salary
10000.00 - 10000.00 GBP Annual
Closing date
30 Sep 2021

View more

Specialism
Administration
Sector
Accounting
Role Type
Graduate, Other work and training
PETA Ltd are proud to be working with a leading solicitor in Portsmouth to recruit an Administrator / Secretary Apprentice. Do you want to progress in a law firm? If so, and you are polite and professional, then please apply for this position today.

The Administrator / Secretary Apprentice will complete general office administration duties, including reception support. The Apprentice performs a vital role in providing administration support and organisation in respect of the office work schedule and case files in order to assist the firm to maintain maximum efficiency and high standard of service to the firm's clients. The is the possibility for the right candidate the opportunity to move into a full-time role upon completion of the apprenticeship, with progression towards becoming a Trainee Legal Secretary.

The Administrator / Secretary Apprentice will be responsible for:

Administrative duties

Accurate operation of inputting data into database and ensuring storage area is kept organised, accurate and tidy
Retrieval of files/documents when requested
Photocopying and faxing
Dealing with daily post and matching it to correct files for Fee Earner's attention
Collating post and files and liaising with other Fee Earners and/or Head of Department as necessary to confirm priority of action and work allocation
Franking post in readiness for collection
Filing of papers
Opening, maintaining and closing of files in accordance with Office Manual / Practice Manual procedures
Assistance to Reception in maintaining a tidy office and meeting roomsReception cover duties

Acknowledging all incoming calls within specific time frame and passing to the relevant Fee Earner or (if not available) their Secretary
Accurately recording telephone messages from the answering machine, and if messages taken, accurately recording them to pass via email to respective recipient
Preparing post for collection and sorting incoming Post/Deliveries
Accurate storage and registration on database of Wills, Deeds and Archived Case Files
Maintaining the diary for booking use of the Boardroom
Dealing efficiently and courteously with all clients and other parties who visit ReceptionEssential Skills

It is essential that the Administrator / Secretary Apprentice has good customer service and communication skills. Other essential qualities include:

Knowledge of Microsoft Office included Excel, Word and Access
Confidentiality
Polite, helpful and well presented
Pays good attention to detail
Good telephone manner
Courteous, patient, professional and efficient
GCSEs in maths and English with at least a grade C / 4 are required.

Our client are an independent, confidential, specialist and personal service. They have been serving the people of Portsmouth, Hampshire and West Sussex for nearly a century, offering pragmatic advice and representation for individuals and businesses, no matter the size of the business or dispute. Please note that a confidentiality agreement will be required due to the nature of this role and therefore discretion will be essential

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