Pastoral Administrator - Business Apprenticeship

Clearline Recruitmentment Ltd
United Kingdom
7466.56 GBP Annual
Closing date
21 Dec 2021

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Role Type

Job Title: Pastoral Administrator - Business Apprenticeship

Location: Brighton, East Sussex

Salary: GBP7,466.56 per annum
Full time: Monday - Thursday, 8am - 4:30pm & Friday 8am - 3:30pm. 39 weeks per year (Term time only)
Our client is a state funded Academy with a specialism in sport and entrepreneurship for 11-18 year olds. They are looking for a pastoral administrator to complete a Business Administration Apprenticeship.


  • Check electronic registration, taking steps to clarify and verify attendance where necessary by checking messages sent to the academy and the absence of some students
  • Monitor the registration procedures and investigate and challenge discrepancies, to keep these procedures prompt and accurate
  • Send text messages home to report on the first day of unaccounted absence of any students
  • Use SIMS Attendance module to input codes for students requiring additional information concerning their attendance
  • Track the attendance of students, alerting pastoral staff about attendance problems and producing reports as requested by SLT, HoY and external agencies, as required
  • Regularly produce letters for sending home, reporting good or poor attendance and behaviour and support any initiatives engaged in by the academy
  • Regularly liaise with the EWO in identifying students regarding attendance concerns
  • Support meetings by compiling data reports on individual children
  • Liaise with parents or carers, applying both academy and national policies on attendance
  • Be a first point of contact for admissions within the academy, liaising with the Local Authority, academy admissions, parents or carers and Heads of Year.
  • Maintain a level of confidentiality as necessary, whilst sharing concerns/relevant information with appropriate staff, in relation to pastoral issues
  • Daily punctuality data entry and administration.
  • Ensure that communications are sent out to parents in a timely manner
  • Generate parent/carer letters for the pastoral team.
  • Support the coordination and administration of rewards for students.
  • Cover receptionist staff during breaks and absences as and when necessary
  • Provide secretarial, clerical and administrative support to teaching and non-teaching staff
  • Support with the administration associated with Progress Evenings, Open Evenings and other key academy events, providing front of house support where required
  • Undertake other related duties which may be required from time to time within a reasonable workload.

Required Skills

?? GCSE grade 4/C or above in English and Maths, or equivalent
?? Good communication skills
?? Good IT skills
?? Excellent organisation skills


Potentially permanent role offered after completion of apprenticeship.

For more information please contact Frankie Denahy at Clearline Recruitment.

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