This job has expired

Business Administration Apprentice

The Tess Group
WA4 4TQ, Warrington
£12,000.00 Annually
Closing date
27 Dec 2021

View more

Role Type
Start Date
12-18 months
You need to sign in or create an account to save a job.

Business Administration Apprenticeship Dpd group Uk Ltd

Brief overview of the role

To support the GM/DM/OM and depot admin teams by providing an administrative service in the area of depot administration. To ensure that the administrative processes that support the depot operation are maintained to a standard of excellence and operated in line with company policy.

Working week

Full-time. Department: Depot. Shift pattern: 5 out of 7. Working pattern: Days, Monday - Friday only.

Total hours per week: 40.00

Annual wage


Vacancy description

Duties will include:

Administer the depot’s holiday rota ensuring all holiday entitlement and leave booked is appropriately recorded, enabling the calculation of accrued holiday pay

Administer all new starters ensuring company procedures are followed in relation to the issuing of offer letters, reference and vetting procedures and authorisation and establishment on payroll

Administer all leavers ensuring that files are appropriately stored and maintained and that People & Talent and Payroll are advised

Maintain personnel records, including sickness and holiday. Pass relevant information promptly to Payroll and People & Talent

Establish and maintain all training records within individual personnel files providing reminders to the GM/DM of annual training review for each employee

ODF Management Support:

Input vehicle mileages and fuel drawn. Ensure that appropriate records are maintained for short term hire vehicles and that accurate records are submitted to transport via the DOR

Liaise with Shift Management & Operations Management to obtain & enter additional payments/deductions where applicable

Obtain weekly mileage readings for all ODF drivers & enter onto billing system to ensure accurate charging of excess mileages

Liaise with Fleet Ambassador to ensure all ODF uniform charges are submitted correctly

Finance Management Support:

Collate information required for the Weekly Operating Report, sanitise and input into spreadsheet. Pass to the Regional Finance Manager to review

Input authorised information in respect of payroll into computerised systems and present to the GM/DM for review

Establish and maintain a diarised system to ensure that all regular and ad hoc returns of information, to central departments or other outside bodies, are completed and sent on a timely basis

Administer the depot’s petty cash in accordance with company policy

Control the issue and recording of purchase orders to suppliers. Input authorised orders into computerised systems

Check supplier invoices against orders, code invoices and present to OM/DM for authorisation

Forward information to Central Finance in support of key control account reconciliations, e.g. Purchase Order Listing

Ops Office Support:

Learn the job tasks & processes in relation to pre-brief role in Operations Office in order to cover this role as and when required

Support the Saturn Management processes

Answer telephone calls and provide support to drivers, customers and consumers

Assist shift managers with the allocation/booking of collections

Liaise with visitors & contractors ensuring the relevant H&S and Security paperwork is completed

General administration tasks:

Assist with the monitoring, auditing and ordering of stationery, uniform, office/depot stock items and the storing and/or distribution thereof

Carry out such other duties as may reasonably be requested by Line Management, e.g. assist with Depot Engagement events and incentive days

Requirements and prospects

Desired skills

Familiar with Google Workspace (Gmail/Google Sheets)

Independently motivated, with the ability to take on tasks and duties without immediate direction

Excellent communication skills and the ability to communicate effectively at all levels

High attention to detail to produce accurate and quality work

Personal qualities

  • Compliance to training and qualification schedule
  • Productivity
  • Attendance record
  • Training reports
  • Assigned mentor reports
  • Demonstrate the core DPD DNA values of Passion, Respect, Honesty, Flexibility, Hard Work and Accountability

Desired qualifications

GCSEs or equivalent

Future prospects

  • Funded Training to develop your skills
  • The opportunity to progress your career within the business

Things to consider

None specified. This message will not appear on the vacancy when it goes live

About the employer


Dpd group Uk Ltd

Disability Confident

Employer is not registered as Disability Confident


DPD is one of the UK's leading time-critical carriers and can satisfy all your distribution needs, whether your consignments are for the UK or elsewhere in the world. Integrating our own extensive UK network with our unrivalled ground-based service to Europe and Air Express service to the rest of the world, we are well placed to satisfy all your distribution and logistics needs. In addition, our team of people has the technology and information systems to provide a seamless service for you and your customers. We have a total support network that will act - if you want it to - as an extension of your own business.

Training to be provided

Training will be provided by the Tess group.

Apprenticeship standard

Business administrator

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert