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Conveyancing Assistant Apprentice

Tilly Bailey & Irvine Llp
York Chambers, York Road, Hartlepool, TS26 9DP
£16,926.00 annually
Closing date
29 Jan 2022

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Role Type
Apprenticeship, Degree
Start Date
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Main duties and requirements
  • Prepare contracts on sale files and issue contract pack to buyers' Solicitors
  • Request redemption statements
  • Prepare search reports
  • Send enquiries to clients and reply to enquiries on sale files
  • Prepare mortgage offer
  • Prepare transfers
  • Assist in providing updates to clients, Solicitors and Estate Agents
  • Develop skills in order to competently draft non-standard correspondence
  • Attend clients, both in person and on the telephone, and provide such support in a professional and friendly manner in-keeping with the Firm's standards for client care
  • Make appointments and arrange meetings as needed
  • Ensure documents are saved in accordance with departmental procedures and files are kept up to date on a daily basis
  • Ensure client details are accurate and kept up to date on both electronic and paper files
  • Ability to work to strict deadlines as and when required; this may involve some flexibility in working hours and occasional overtime where deadlines need to be met
  • Provide guidance to new and temporary staff when required to do so
  • Undertake any specific training when required by the Firm and to take responsibility for self-development
  • Ensure client confidentiality of all the Firm's and the Firm's clients' information and documentation
  • To contribute as a team member and provide sickness and other absence cover for other members of the team when required
  • To contribute as a team member in the continual review of efficiencies within the department
  • Update referrers, electronic update spreadsheets and portals

Any other duties:
  • This job description is not restrictive in any way and should be regarded only as a guideline to the duties required and may be amended in the light of changing circumstances following consultation with the post holder

Requirements and prospects

Desired skills

  • To be confident and willing to use own initiative
  • Excellent communication skills
  • Good working knowledge and experience in Residential Conveyancing matters
  • Experience of Microsoft Office Suite, including Word and case management systems
  • Good English grammar/spelling; familiarity with legal terminology and numerical skills
  • Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face
  • Ability to organise and prioritise your workload within the required timescales
  • Ability to work effectively within a team as well as independently and to share knowledge

Personal qualities

  • Self-motivation: energy; positivity; can-do attitude
  • Customer focus
  • Flexibility
  • Confidentiality and discretion
  • Proactive; willing to use initiative
  • Able to work well independently as well as part of a team

Desired qualifications

  • GCSE in maths & English A*-C/9-4 or equivalent
  • A Graduate Degree in Law

Future prospects

  • Possibility for a full time position at the end of the apprenticeship
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