Apprentice Receptionist (Level 2/Intermediate)

Location
Ashford, Kent
Salary
£3.70 per hour
Posted
07 Nov 2018
Closes
07 Dec 2018
Ref
KT&A1914
Specialism
Administration
Sector
Unspecified
Start Date
Ongoing
Duration
Undisclosed

Employer Description

We are a small village primary school in the beautiful village of Charing, close to Ashford. Every child in our school is valued as an individual and we have a supportive, nurturing team to make sure that every child and parent feels supported and happy at our school.

In July 2017, we converted to an academy as part of the Aquila, The Diocese of Canterbury Multi-Academy Trust. We believe that this is a positive, exciting step for our school and will enable us to have a greater say in the future of our school.

 

Description of Vacancy

The post holder is expected to work within the rules and regulations laid down by the academy and Trust. The Head Teacher will take notice of advice given by professional associations.

The post holder will demonstrate a commitment to the aims, vision, development plan and policies of the academy. In return the management are committed to support in the training and development of all members of staff. We aim to provide staff with the skills they need to fulfil their duties so that we achieve the highest standards in all we do.

The post holder will share responsibility for identifying their own individual training needs and will demonstrate a commitment to work collaboratively and cooperatively to fulfil these.

Accountable to: Office Manager

This job profile encompasses in general terms the normal duties which the post holder will be expected to undertake. However, the job profile or the duties contained therein may vary or be amended from time to time without changing the level of responsibility associated with the post or grade.

Purpose of job:

To provide an efficient and friendly reception service to support the smooth operation of the academy.

This position is subject to an enhanced DBS check, pre-employment medical clearance, satisfactory references and verification of the right to work in the UK.

 

Responsibilities

Provide an efficient and professional reception service – greeting visitors, staff and pupils and ensure they sign in/out in accordance with the academy procedures

Offer and make refreshments for appropriate visitors as required

Answer enquiries received in person/by phone or via emails – responding to queries/relaying messages, and acting on instructions as needed and referring on where appropriate

Take receipt of deliveries, check and copy delivery notes. Ensure deliveries reach appropriate person

Assist as necessary with recording monies received and pass on to the relevant person

Assist with preparing dinner money registers and printing attendance registers as required

Photocopy and distribute routine home/school correspondence

Assist with the organisation of trips as necessary

Open, stamp and distribute all incoming mail. Frank/stamp all outgoing post

Assist with updating the school diary as required

Undertake a range of administrative tasks to support the efficient operation of the school – including photocopying, filing, shredding and word processing

Update student/staff details on SIMS as required

Comply with policies and procedures relating to child protection, health, safety and security, social media, conduct, confidentiality and data protection, reporting all concerns to an appropriate person

 

Hours

Monday to Friday

8.30am – 3.30pm (30 hrs/week)

39 weeks/year (includes staff training days)

With 1-hour lunch break (unpaid)

Employee will be paid for 44 weeks/year (includes holiday pay entitlement)

 

Skills Required

Demonstrate a basic understanding of the work of a school

Knowledge of a range of computer applications – including Word/Excel/PowerPoint/Outlook

Demonstrate an understanding of confidentiality and child protection issues in a school setting

Ability to provide a high level of customer service

Ability to deal calmly, tactfully and effectively a range of people

Ability to work in an organised and methodical manner

Ability to take personal responsibility for organising day to day workload

Ability to work effectively and supportively as a member of the academy team

Able to use own initiative to solve problems and respond proactively to unexpected situations

 

Qualifications Required

GCSE Grades C or equivalent in Maths and English or equivalent Level 2 Qualification

 

Training Provided

On the job training with the employer whilst working towards the Apprenticeship Standard – consisting of the Intermediate NVQ Level, Technical Certificate and Functional Skills if appropriate. Regular work based assessments/observations carried out by Kent Training & Apprenticeships Tutor Assessor, to determine competency and meet with Awarding Body standards

 

Important Information

The employer has asked that you do not contact them direct. Doing so could jeopardise your application. You will be responsible for your travel expenses to and from your place of work. Therefore, you must have the means to get to your place of work on a daily basis whilst waiting for your first wages to be paid.

KT&A: Kent Training & Apprenticeships are part of Kent County Council and are a leading training organisation with nearly 30 years successful experience. KT&A specialise in high quality work-based training, delivered by qualified staff with personal experience of working in the skill area they teach.

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