Pastoral Support Administrator (Level 2/Intermediate)
Holcombe Grammar School are a successful grammar school for students aged 11-18 with a long standing reputation for being a supportive and caring environment in which to teach and learn. We have seen significant developments in recent years resulting in achieving excellent results for our students. As part of the Thinking Schools Academy Trust we aim to guide our students to become successful, well rounded and confident individuals with the ability to achieve their personal best.
Description of Vacancy
This is an exciting, unique opportunity for a motivated apprentice to work alongside the Manager of Student Services. You will assist with the efficient and effective Student Services provision throughout the school. This can be varied, from general administrative duties and updating records through to liaising with external agencies regarding pupil wellbeing and attendance.
Assist with the provision of administrative support/typing. This includes administration and pastoral support as required, supervision of students throughout the day, preparation and collation of student information.
Maintaining a visible present about the Academy throughout the day. Supervision of students attending breakfast, lunch and after-school clubs. Log incidents using database, attending incidents as reported
Review targeted students and contribute to log/target setting
Liaison with parents, carers, HOYs/HODs as appropriate
Supervision of detentions as required, enforcing rules/uniform code
To support Teaching and Learning in maintaining good order throughout the Academy day
Adherence to behaviour management policy, rewards policy
To be a designated first aider on site
To work alongside the Manager of Student Services ensuring high standards of punctuality, attendance and behaviour and Learning
Assisting with the provision of administrative support for student services
Maintain and update student records as appropriate
To work alongside the Attendance Improvement Manager to receive, record, and monitor all attendance for all year groups
To work with the Student Safeguarding Officer, following the correct policies and procedures to ensure all students achieve and are safe
Respond and assist students at break, lunch, and after school with any issues they may have
Assist with paperwork required by the Manager of Student Services, including filing and photocopying
Maintain and update student records on Sims and update student filing systems
To liaise with outside agencies as appropriate
To assist with the productions of high quality and timely reports, profiles, portfolios, curriculum statements, references and career guidance, concerning student progress and attainment
Promotion of high standards of behaviour and learning, supporting and monitoring interventions for behaviour, learning, attendance, achievement.
Monitor students in alternative provision
Keep daily log of incidents using database for diagnostic purposes
Liaising with parents/carers
Filing behaviour related forms
Keeping record systems
Mentoring and advising students where necessary
Participating in training and development programme
Liaise between teachers and students to arrange detentions
Attend meetings where necessary
Enforce uniform rules
Working with Students:
Maintain confidentiality inside and outside the workplace
Understand and apply school policies
To adhere to Academy dress code presenting a professional image to students, parents/carers, governors and the wider community
37 per week, between 39-42 weeks per year.
Confident in use of Microsoft Office packages
Knowledge of SIMs is desirable, but not essential
Office administration experience desirable
Excellent verbal and written communication skills
Good interpersonal skills
Confident and friendly telephone manner
Good organisational and time management skills and the ability to cope with interruptions.
Good standard of literacy, numeracy and communication skills. 5 GCSEs including English and maths.
On the job training with the employer whilst working towards the Apprenticeship Framework – consisting of the Intermediate NVQ Level, Technical Certificate and Functional Skills if appropriate.
Regular work based assessments/observations carried out by Kent Training & Apprenticeships Tutor Assessor, to determine competency and meet with Awarding Body standards.
The employer has asked that you do not contact them direct. Doing so could jeopardise your application. You will be responsible for your travel expenses to and from your place of work. Therefore, you must have the means to get to your place of work on a daily basis whilst waiting for your first wages to be paid.
KT&A: Kent Training & Apprenticeships are part of Kent County Council and are a leading training organisation with nearly 30 years successful experience. KT&A specialise in high quality work-based training, delivered by qualified staff with personal experience of working in the skill area they teach.